Search Type Search KU Web Search KU People Search KU Events Search KU Info Search Text

• KU Policy Library
• Promotion and Tenure Policy
  • FSRR Article VI
  • Promotion and Tenure Guidance Documents
  • Procedure for Appeals to the Faculty Rights Board from Tenure and Promotion Decisions
• Student Senate
• Information for Faculty & Staff
• Unclassified Senate
• University Support Staff
• University Support Staff Disciplinary Action Hearing Board
• Human Resources and Equal Opportunity
• KU Handbook for Retirees
• Faculty Speakers Bureau
• Faculty / Staff / Retirees - Men"s Basketball Policy
• Memorandum for Faculty and Staff Seating in Allen Fieldhouse

Approved by SenEx 2/10/09
Approved by University Senate 03/12/09

AMENDMENT TO USRR 1.3.2 AND 1.4.1
RECOMMENDED BY THE CALENDAR COMMITTEE

Charge to the Committee:
Discuss and identify a written calendar-related policy for on-line exams, taking into account the increase in the number of instructors using secure on-line exams.  This policy could be as simple as adding a clause in the USRR regarding on-line and take-home exams and finals, and their effect on the freeing up of class time.  Report this information to SenEx by November 3, 2008.

Recommendation:
The University Calendar Committee agrees that a rule for on-line exams, mid-terms and finals, which are increasingly being given,  should be codified in the USRR and should also include take-home exams, which are also common.  The recommendation is shown in bold italics below:

_______________________
USRR
Article I. Academic Schedules

………

Section 3.         Final Examination Schedules
1.3.1 The Calendar Committee shall prepare and submit to the University Senate for approval a schedule for final examinations for each semester, so that it may be included in the Official Timetable of Classes.

1.3.2. A Comprehensive Final Examination is defined as an examination that tests over class content covering the entire term. A Section Examination is defined as an examination that tests over class content covering a unit, section, topic or part of the term, but does not cover the entire content of the class.

Normally the last examination in a course - whether a comprehensive Final Examination or a Section Exam - is administered at the appointed time during the regularly scheduled final exam period. An exam may be given during the last week of classes ONLY if it is a Section Exam preceding a Comprehensive Final Examination; this Comprehensive Final Examination must be administered at the appointed time during the regularly scheduled final exam period. If neither a Section Examination nor a Comprehensive Final Examination is to be given, the class is not required to meet at its appointed time during the regularly scheduled final examination period. If a “take-home” exam is given, the earliest date it may be due is during the regularly scheduled final exam period for the class.  Likewise, if the last exam is on-line, if an on-line exam is given, the earliest required completion date and time is the during the regularly scheduled final exam period for the class.  The above does not apply to assignments such as projects, performances, or papers. These may be due or take place during the last week of regular classes.
  
Any exceptions to the above rules must be approved by the Calendar Committee. Petitions to the committee must be submitted at least three weeks before the last scheduled day of classes. Students' academic best interests shall be the criteria for the Calendar Committee's decisions on petitions. The Committee will consider a request for a special final exam time only if the request encompasses ALL sections of a course. The Committee will not accept petitions for special final examination times for the purpose of consolidating single exam times for multiple sections taught by the same instructor.

Students should report violations of the above to the appropriate department head or dean, or to the Provost.