University Governance

To SenEx, 2/3/09

 

 

EDITORIAL AMENDMENT TO THE UNIVERSITY SENATE RULES AND REGULATIONS

Proposed Changes are shown in bold and strikeout font.

 

Grade Replacement Policy in Repeat Courses

 

Rationale: The original course repeat policy approved in June 2001 for implementation in Fall 2001 was extremely complicated.  Because of this, a section (see 2.2.10) was added to stipulate that the Provost’s Office would develop administrative rules to guide the University Registrar, the schools, and students with application of the policy. In October 2007 the Chancellor approved a simplified course repeat policy, and the old administrative rules are no longer needed.  The Office of the Provost and the University Registrar recommend that USRR 2.2.10 be deleted.

 

One of the administrative rules in the original policy stated that the course repeat policy applied only courses taken the fall 2001 semester or thereafter.  When the policy was simplified in 2007, there was discussion as to whether a sentence should be added to the USRR to include this clarification. Consensus at the time was that this was not necessary since new policies are never applied retroactively. However, the Office of the Provost and the University Registrar note that there are some students who have been away from school for several years who might wish to repeat a course taken 8 or 10 years ago. The Office of University Governance has also received queries about the starting date for the repeat policy.  Therefore, it is recommended that language be added to USRR 2.2.9 to clearly state that the course repeat policy applies only to courses taken in Fall 2001 or thereafter.

 

 

2.2.9     Grade Replacement Policy in Repeat Courses.

 

If a student takes a course at KU, receives a D or F in the course, enrolls in and repeats the course at KU, the new grade may be used in place of the original grade for purpose of GPA calculation, subject to the limitations herein.

 

  1. The course must be numbered 000-299 and have been taken in the Fall 2001 semester or thereafter.
  2. The grade of D or F can not be the result of an academic misconduct determination.
  3. The grade recalculation will happen by default.
  4. The original grade will remain on the transcript, although it will not be used to calculate the GPA.
  5. Students may have a grade replaced no more than five times, meaning a student may retake five courses, or a course five times, or any combination thereof.  Multiple retakes of a course are discouraged, but not explicitly prohibited. The time and date of registration of the second (repeat) enrollment will be used to determine the limit of five repeat courses for grade replacement.

 

 

2.2.10   The Office of the Provost shall promulgate administrative rules to aid in the implementation and management of the course repetition policy set forth in 2.2.9.