UNIVERSITY SENATE CODE

Last Revision August 2008

 

Code Revisions:

Article III, Section 1, 2,-Student Senate Changes-October 2007

Article IX, Section 2 -Student Senate Changes-October 2007

Article XVI, Section 2 – Student Senate Changes-October 2007

Article IV- Unclassified Senate Changes-October 2007

Article XII. Standing Committees of University Senate – Athletic Committee-October 2007
Article XV. Sections 1, 2, 3- Standing Committees of Faculty Senate, add SPPT Committee, Change Tenure and Related Issues to Faculty Rights Board.  Add functions of New SPPT committee. October 2007

Article XIV. Judicial Functions. Section 2. Item k, revised December 17, 2007

Article l. Section 9. Functions and powers-1.9.2 (a), (b), (e) and 1.9.3 (b) Revised February 25, 2008
Article ll. Section 5. Functions and powers-2.5.2 (a), (b), (e) and 2.5.3 (b) Revised February 25, 2008

Article III. Section 1. Membership – add t & U Revised August 20, 2008

Open Meeting Act - Revised August 20, 2008

 

Material in boldface type reflects above revisions

 

ARTICLE I.      UNIVERSITY SENATE: STRUCTURE AND FUNCTIONS                             

Section 1.  Membership                                                                                                                 

Section 2.  Officers                                                                                                                                     

Section 3.  Faculty Members On University Senate: Nomination, Election, Term of Office and Vacancies.

Section 4.  Student Members On University Senate: Nomination, Election, Term of Office and Vacancies

Section 5.  Unclassified Staff Members On University Senate: Nomination, Election, Term of Office and Vacancies.

Section 6.   University Support Staff Members On University Senate: Nomination, Election, Term of Office and  Vacancies.

Section 7.   Meetings and Quorum

Section 8.   Election of Officers

Section 9.   Functions and Powers

Section 8.   Privilege

ARTICLE II.    FACULTY SENATE: STRUCTURE AND FUNCTIONS                                                      

Section 1.    Membership

Section 2.   Faculty Senate Members: Nomination, Election, Term of Office and Vacancies

Section 3.   Meetings and Quorum

Section 4.   Election of Officers

Section 5.   Functions and Powers

ARTICLE III:   STUDENT SENATE: STRUCTURE AND FUNCTIONS                                 

Section 1.    Membership

Section 2.   Student Senate Members: Nomination, Election, Term of Office and Vacancies

Section 3.   Meetings and Quorum

Section 4.   Election of Officers

Section 5.   Functions and Powers

Section 6.   Privilege

ARTICLE IV.   UNCLASSIFIED SENATE: STRUCTURE AND FUNCTIONS                    

Section 1.    Membership

Section 2.   Unclassified Senate Members: Nomination, Election, Term of Office and Vacancies

Section 3.   Meetings and Quorum

Section 4.   Election of Officers

Section 5.   Functions and Powers

ARTICLE V.    UNIVERSITY SUPPORT STAFF SENATE: STRUCTURE AND FUNCTIONS

Section 1.    Membership

Section 2.   University Support Staff Senate Members: Nomination, Election, Term of Office and Vacancies

Section 3.   Meetings and Quorum

Section 4.   Election of Officers

Section 5.   Functions and Powers

ARTICLE VI.   UNIVERSITY COMMITTEES AND BOARDS                                           

Section 1.   Types of Committees and Boards     

Section 2.   Membership of Committees and Boards

ARTICLE VII.  UNIVERSITY SENATE EXECUTIVE COMMITTEE: STRUCTURE

AND FUNCTIONS

Section 1.   Membership, Term of Office and Nomination

Section 2.   Officers

Section 3.   Functions and Quorum

ARTICLE VIII. FACULTY EXECUTIVE COMMITTEE: STRUCTURE AND FUNCTIONS   

Section 1.   Membership, Term of Office and Nomination

Section 2.   Officers

Section 3.   Functions and Quorum

ARTICLE  IX.  STUDENT EXECUTIVE COMMITTEE: STRUCTURE AND FUNCTION     

Section 1.   Membership, Term of Office and Nomination

Section 2.   Officers

Section 3.   Functions and Quorum

ARTICLE X.  UNCLASSIFIED SENATE EXECUTIVE COUNCIL: STRUCTURE AND FUNCTION

Section 1.   Membership, Term of Office and Nomination

Section 2.   Officers

Section 3.   Functions and Quorum

ARTICLE XI.  UNIVERSITY SUPPORT STAFF SENATE EXECUTIVE COMMITTEE

Section 1.   Membership, Term of Office and Nomination

Section 2.   Officers

Section 3.   Functions and Quorum

ARTICLE XII.  STANDING COMMITTEES OF THE UNIVERSITY SENATE    

Section 1.   Committees Identified

Section 2.   Membership

Section 3.    Functions

ARTICLE XIII. UNIVERSITY COMMITTEES & BOARDS

Section 1.   Boards Identified

Section 2.   Parking Commission

Section 3.   Court of Parking Appeals

Section 4.   Judicial Board

Section 5.   Library Appeals Board

ARTICLE XIV.      JUDICIAL FUNCTIONS                                                                            

Section 1.   Establishment

Section 2.   Procedural Guarantees

ARTICLE XV. STANDING COMMITTEES OF THE FACULTY SENATE                     

Section 1.   Committees Identified

Section 2.   Membership

Section 3.   Functions

ARTICLE XVI.  STANDING COMMITTEES OF THE STUDENT SENATE                   

Section 1.   Committees Identified

Section 2.   Membership

Section 3.   Functions

ARTICLE XVII.  STANDING COMMITTEES OF THE UNCLASSIFIED SENATE       

Section 1.   Standing Committees

Section 2.   Standing Committee Chairpersons

ARTICLE XVIII.  STANDING COMMITTEES OF UNIVERSITY SUPPORT STAFF    

Section 1.   Standing Committees

Section 2.   Standing Committee Chairpersons

ARTICLE XIX.  STUDENT REPRESENTATION ON COMMITTEES    
                      

ARTICLE XX. PROCEDURES                                                                                        

Section 1.   Amendments to this code

Section 2.   Editorial Changes

Section 3.   Parliamentary Practice

Section 4.   Adherence to State Laws

APPENDIX: KANSAS STATE LAWS GOVERNING OPEN AND CLOSED MEETINGS

 

 University Senate Code

Article I

Last Revised August 2008

 

 

     The designations "University," "Faculty," “Unclassified Staff,” “University Support Staff,” and "Student" used in this and subsequent articles and sections of the CODE and Rules and Regulations shall apply only to the Lawrence and Edwards Center campuses. The designation “University Community” shall include, but not be limited to, all associations, corporations, and individuals who are subject to the authority of the Chancellor and the Board of Regents.

 

ARTICLE I.      UNIVERSITY SENATE: STRUCTURE AND FUNCTIONS

Section 1.   Membership

The University Senate shall consist of twelve student members elected from the Student Senate, three members of the University Support Staff elected from the University Support Staff Senate, three members of the Unclassified Staff elected from the Unclassified Senate, and thirty‑nine faculty members elected to the Faculty Senate. The Chancellor and the Provost shall be ex-officio, non-voting members. The presidents of the student, faculty, unclassified senate, and university support staff senates shall also be ex-officio, non-voting members of the University Senate if they are not among the elected members of the University Senate.

 

Section 2.  Officers

     The president of the University Senate (a faculty member) shall also serve as chair of the University Senate Executive Committee (“SenEx”).  The vice president of the University Senate (a student) shall also serve as vice-chair of SenEx.  In the absence of the president, the vice-president shall preside, as described in section 8.

 

Section 3.  Faculty Members On University Senate: Nomination, Election, Term of Office and Vacancies.

     The 39 faculty elected to the Faculty Senate shall serve simultaneous terms on the University Senate  (see Art. II).

 

Section 4.   Student Members on University Senate: Nomination, Election, Term of Office and Vacancies.

     At its regular joint meeting of the newly elected and outgoing Student Senates, outgoing Student Senate shall nominate and elect from among its members the three Special Representatives (Holdover Senators) to the University Senate.    The method of election shall be in the descending order of most votes received. 

     At the Joint Student Senate meeting, the incoming undergraduate student members of the Student Senate shall nominate and elect seven undergraduate student members of the University Senate, and the graduate student members shall nominate and elect two graduate student members of the University Senate.  The graduate student membership bloc of the Student Senate is composed of all those Student Senators pursuing post-baccalaureate degrees at the time they declare their candidacy for the Student Senate.  The method of both elections shall be in descending order of most votes received.

     Members of the Student Senate elected as Special Representatives in accordance with the first paragraph of this section shall take office immediately upon election and shall serve until their successors have been elected.  Other members of the Student Senate elected to the University Senate shall take office on the day after the University Commencement exercises of the year of their election and shall serve a one‑year term.  A member of the Student Senate who has served three successive terms on the University Senate shall be ineligible for re‑election to the University Senate at the end of the third term but shall become eligible to serve again after one year has elapsed from the end of the last term.

     Student members of the University Senate, of the University Senate Executive Committee, and of other bodies whose members are chosen by the Student Senate shall be subject to removal by the Student Senate according to Rules and Regulations duly promulgated by the Student Senate.

     Vacancies in the undergraduate student membership on the University Senate shall be filled by election by and from the undergraduate student membership of the Student Senate.  Vacancies in graduate student membership on the University Senate shall be filled by election by and from the graduate student membership of the Student Senate.

 

Section 5.  Unclassified  Members on University Senate : Nomination, Election, Term of Office and Vacancies

     At its regular joint meeting of the newly elected and outgoing Unclassified Senators, outgoing Unclassified Senate shall nominate and elect from among its members the three Special Representatives (Holdover Senators) to the University Senate.  The method of election shall be in the descending order of most votes received. 

     Members of the Unclassified Senate elected as Special Representatives in accordance with the first paragraph of this section shall take office immediately upon election and shall serve until their successors have been elected.  Other members of the Senate elected to the University Senate shall take office on the day after the University Commencement exercises of the year of their election and shall serve a three‑year term.

 

     Vacancies in the Unclassified Senate membership on the University Senate shall be filled through election by and from the Unclassified Senate.

 

Section 6.  University Support Staff Members on University Senate : Nomination, Election, Term of Office and Vacancies

     At the first full Senate meeting in May, members of the USSS shall elect three representatives to the University Senate to serve 1 year terms.  These representatives must also be members of the USSS Executive Committee.  They take office on the day after the University Commencement exercises.     
         Vacant terms shall be filled by appointment by the Senate President with the consent of a majority of the Executive Committee.

 

Section 7: Meetings and Quorum

     The University Senate shall normally meet once each month during the academic year. A monthly meeting may be canceled if the University Senate Executive Committee declares that no pertinent business is at hand.  Other meetings may be called by the Chancellor or the Provost, by the University Senate Executive Committee, or by petition from at least ten members of the University Senate to the University Senate Executive Committee.  If the petition so requests, the University Senate shall meet within seven academic calendar days following delivery of the petition; otherwise, the Senate shall consider the issue described in the petition at its next monthly meeting or within sixty days.  Within these limits the time and place of the meeting shall be specified by the University Senate Executive Committee.

     The Senate President, in consultation with the Chancellor and the Provost, shall prepare the agenda for the meetings of the University Senate. The agenda shall be made available to all members before each regular or special meeting.  The majority of those elected to Senate shall constitute a quorum to do business.  Minutes of all meetings shall be made available to members not later than thirty days after their approval.

     Meetings may be closed to non-members by an affirmative vote of two-thirds of the members present and voting.  Such closure must be done in conformity with State law.  (See Appendix.)  In the absence of such closure, any member of Senate may move to permit a non-member of Senate to speak for a specified time on the issue under consideration, with a two-thirds majority of those present and voting required for approval.

 

Section 8: Election of officers

     Election of officers shall be held at the annual organizational meeting, to be held at the last meeting of the year, before the last day of spring semester classes.  This meeting shall be presided over by the regularly elected president of the University Senate or, if he or she were unavailable, by the vice president, or if that person should also be unavailable, then by another member of the University Senate as designated by the University Senate Executive Committee.  Only those persons expected to serve as members of the University Senate during the next ensuing academic year shall be eligible to participate and to vote at this organizational meeting.  A majority of those so eligible shall constitute a quorum to transact the business of the meeting.  The meeting shall be closed to non‑members of the University Senate except by consent of two‑thirds of those eligible to attend who are present and voting.

     This organizational meeting shall be limited in its agenda to the following items: (a) election of a president-elect (a faculty member), and vice president (a student), (b) if there is no president-elect able to serve as president, a president shall also be elected, (c) if a third-year faculty member is elected president-elect, that person shall serve as an ex-officio non-voting member of University Senate during the year that he/she serves as president.

     The president-elect and the vice president of the University Senate shall be elected by ballot by and from among the members of the Senate and they shall hold office from the day after the University Commencement exercises next following their election until their duly elected successors shall assume office.

     The president shall preside at all meetings of the University Senate.  In the president's absence, the vice-president shall carry out the duties of the president.  If the vice president should also be absent or unavailable, then the University Senate Executive Committee shall designate another member of the University Senate to act as presiding officer.

     The Office of the Provost, Lawrence Campus, shall provide support to the Office of University Governance. 

 

Section 9.  Functions and powers

1.9.1     The University Senate shall act in behalf of the University's faculty, staff, and students in the performance of its powers. Toward the effective execution of these responsibilities, the Senate shall elect from its membership the University Senate Executive Committee ("SenEx").

1.9.2.  Subject to and in accordance with the control of the Chancellor and the Board of Regents as provided by law, the University Senate is empowered to formulate such Rules and Regulations as it shall deem wise and proper for the control and government of such affairs of the University as directly affect the entire Lawrence campus, including the Edwards campus, and shall take such steps as it shall deem necessary for their implementation and administration. Affairs of the University which directly affect the entire Lawrence campus include, but are not limited to, academic procedures and policies (such as the requirements for graduation and degrees, the methods of evaluating academic work, and the standards of academic conduct of faculty and students) common to the College and all Schools, class and examination schedules, the calendar, the libraries, campus-wide activities and events, the role of the University in public affairs, participation in organization and administration, the framing and execution of long-range plans, decisions regarding existing or prospective resources, and fiscal affairs. The University Senate Rules and Regulations so formulated may be enacted, amended or repealed by majority of the University Senate members present at a regular or special meeting pursuant to the following procedure:

(a) The university community shall be notified of a proposed enactment, amendment or repeal, which shall be posted on line or otherwise made available to the university community at least seven calendar days (excluding spring break, summer session and break, fall and thanksgiving break, and winter break) before its initial consideration at a regular or special meeting of the University Senate. The posting shall provide an explanation of the reasons for the proposed enactment, amendment, or repeal. It shall also indicate the time and place of the University Senate meeting at which the proposed changes will be considered.

(b)Faculty, staff, and students may submit written comments on the proposed enactment, amendment or repeal until noon on the date of the meeting at which the University Senate will vote on the matter. Comments shall be submitted to the Office of University Governance and shall be made available for viewing by interested persons.
(c) subject to the power of the presiding officer to provide for the orderly conduct of the meeting, spokespersons of constituencies from the university community with opposing views shall be permitted to make brief presentations to the University Senate before a vote is taken on a proposed enactment, amendment or repeal.
(d) No enactment, amendment, or repeal shall be adopted upon initial consideration unless the University Senate, by a two-thirds majority of members present, shall vote to suspend this provision.
(e)  The requirements of subsections (a) through (d) shall not apply to technical amendments determined by the University Senate Executive Committee to be necessary to correct errors or clarify the original intent of provisions, which may be approved by simple majority vote of the University Senate.
(f) It shall be the duty of the office of university governance to collect, compile and codify the rules and regulations, to make them available and, when necessary, to make appropriate changes to official statements of rules and policies.

 

1.9.3     No action of the university senate to adopt or amend the rules and regulations of the University Senate, except for technical amendments under section 1.9.2(e), shall become effective until the following procedures for review have been exhausted:

(a) Senate's action to adopt or amend the Rules and Regulations shall normally be distributed by special notice to the University Community.  

(b) A review by the University Senate of its action to adopt or amend the rules and regulations of the University Senate may be requested by at least a majority vote of any of the four constituent senates. A review may also be requested by petition of 100 members of the university community, including faculty, staff, and students, as defined in their respective codes. Such request for review shall be forwarded to the University Senate president within thirty calendar days of the date of the special notice (excluding spring break, summer session and break, fall and thanksgiving break, and winter break).
(c) If a request for review is received by the University Senate president, the review of the action of the Senate shall be placed on the agenda of the next scheduled meeting of the Senate. In this case, the action shall not be transmitted to the Provost and Chancellor unless the action is approved by a majority of members present at the meeting.

(d) The results of the review, together with a copy of the petition, shall be submitted to the Provost.  
(e) If no request for review is received by the senate president, the action of the University Senate to create or amend rules and regulations of the University Senate  shall be transmitted to the Provost and Chancellor for final approval. 

1.9.4     The University Senate may also approve statements of University policy or procedure that are generally applicable to the University Community, except that, by vote of one-third of its members who are present and voting, the University Senate may cause notification of the opportunity to request a review to be sent to the members of the four constituent senate as provided above.

 

1.9.5     In those cases where recommendations approved by Senate and forwarded to the Chancellor for approval are rejected by the Chancellor, the University Senate President will invite the Chancellor, or a representative, to discuss with Senate the reasons for the rejection, in an effort to find some common ground of agreement on the recommendations involved.

[This section was last updated on 02/25/08; most recent changes are shown in bold font]

 

SECTION 10.     Privilege

     It shall be the privilege of the University Senate to address itself to the faculties, students and staff, to the Chancellor, and to the Board of Regents on any matter relating to the University and its operation.

 University Senate Code

Article II

Last Revised August 2008

 

 

ARTICLE II.    FACULTY SENATE: STRUCTURE AND FUNCTIONS

Section 1.   Membership

     The Faculty Senate shall consist of thirty‑nine elected members of the faculty, and the Chancellor and the Provost, who serve ex officio. Members of the Faculty Senate shall serve simultaneous terms on the University

Senate. The Faculty Senate shall include at all times at least one member of the faculty from the College, from each school of the university, and from the libraries.

The following persons are eligible for election to the Faculty Senate:
1)   those members of the faculty and of the library staff who possess tenure;

2)   those non‑tenured members of the faculty of the rank of assistant professor, associate professor, or professor; non‑tenured members of the faculty with full‑time appointment to the rank of instructor or lecturer; members of the library staff of equivalent rank; unclassified academic staff who possess the terminal degree appropriate to their academic discipline;

The Faculty Executive Committee (“FacEx”) is empowered to decide questions of eligibility for Faculty Senate membership, and also to grant the privilege of voting or non‑voting membership to such university personnel as may from time to time hold a position not specifically enumerated in this Section but comparable to a position so enumerated.

Section 2.     Faculty Senate Members: Nomination, Election, Term of Office and Vacancies

     Nomination forms for Faculty Senate membership shall be issued to faculty members by the Office of University Governance each year on or before February l.  The call for nominations shall be accompanied by a list of the present Faculty Senate members whose terms of service are to continue and a list of those ineligible for nomination. The nomination forms must be returned to the Office of University Governance by February 15.   At each election there shall be at least twice as many nominees as there are Faculty Senate positions to be filled and there shall be at least two nominations from the College, from each school, and from the Libraries when a member from them must be elected to the Senate.  If the nominations are insufficient in number or inadequate to meet the representation requirements of Section 1 of this Article, the Faculty Executive Committee shall make the additional nominations that are necessary for an adequate ballot.  The Office of University Governance shall, by February 20, notify each nominee of his/her nomination and ascertain willingness to serve.

     By ballot in March of each year, the members of the faculty shall elect a sufficient number of nominees to fill the Faculty Senate positions that will become vacant at the end of that academic year.  The ballot shall list nominees in alphabetical order and identify each by the appointments (instructional and/or administrative) held by the nominee at the time the ballot is distributed.  The ballot shall be accompanied by a list of the present Faculty Senate members, each similarly identified by his or her appointment(s), and showing the expiration of their terms on the. Faculty Senate.

     One-third of the members of the Faculty Senate shall be renewed each year.  The normal method of election shall be in the descending order of most votes received.  The thirteen highest nominees, based on votes cast, will receive three-year terms.  To the extent that the representation requirements of Section 1 of this Article are not met by the use of such normal method, the nominee highest in order from the College, from a School, or from the Library which would not be represented on the Faculty Senate by the use of such normal method shall be declared elected in place of the nominee lowest in order who would have been elected by the use of such normal method and whose displacement does not, in turn, result in a failure to meet the representation requirements of Section 1 of this Article.  If additional seats need to be filled, then, in descending order of votes cast, persons will be assigned to either two year or one-year terms so as to even out the Faculty Senate membership by three-year classes.

     Newly elected faculty members to the Faculty Senate shall take office on the day after the University Commencement exercises of the year of their election.  Members of the Faculty Senate who have served at least two years shall be ineligible for re‑election at the end of the term but shall become eligible to serve again after two years have elapsed from the end of the last year of service. If a third year faculty member is elected president-elect of Faculty Senate, that person shall serve as an ex-officio member of Faculty Senate during the following year that he/she serves as president.

     When a vacancy occurs in the Faculty Senate, the Faculty Executive Committee shall nominate a replacement to serve until the end of the semester in which the Faculty Senate election is held. Replacements shall be made on the basis of the votes cast in the most recent election.

 

Section 3.   Meetings and Quorum

     The Faculty Senate shall normally meet once a month during the academic year. Other meetings may be called by the Chancellor, the Provost, the Faculty Executive Committee, or by petition from at least ten members of the faculty to the Faculty Executive Committee.  If the petition so requests, the Faculty Senate shall meet within ten academic calendar days following delivery of the petition. Within these limits, the time and place of the meeting shall be specified by the Faculty Executive Committee.

     The agenda shall be made available to all members before each regular or special meeting.  The majority of those elected to Faculty Senate shall constitute a quorum to do business.  Meetings may be closed to nonmembers by an affirmative vote of two‑thirds of the members present and voting.  Such closure must be done in conformity with State law.  (See Appendix.) Minutes of all meetings shall be made available to members not later than thirty days after their approval. 

 

Section 4.   Election of Officers

     Election of officers shall be held at the annual organizational meeting, to be held at the last meeting of the year, before the last day of spring semester classes.  This meeting shall be presided over by the regularly elected president of the Faculty Senate, or if that person should also be unavailable, then by another member of the Faculty Senate as designated by the Faculty Senate Executive Committee.  Only those persons expected to serve as members of the Faculty Senate during the next ensuing academic year shall be eligible to participate and to vote at this organizational meeting.  A majority of those so eligible shall constitute a quorum to transact the business of the meeting.  The meeting shall be closed to non‑members of the Faculty Senate except by consent of two‑thirds of those eligible to attend who are present and voting.

     This organizational meeting shall be limited in its agenda to the following items: (a) election of president-elect (who is also chair-elect of the Faculty Executive Committee;(b) if there is no president-elect able to serve as president, a president shall also be elected,  (c) if a third-year faculty member is elected president-elect, that person shall serve as an ex-officio, non-voting member of Faculty Senate during the year that he/she serves as president. (d) election of six faculty to the Faculty Executive Committee.

     The president-elect of the Faculty Senate shall be elected by ballot by and from among the members of the Faculty Senate and shall hold office from the day after the university commencement exercises next following his/her election until duly elected successors shall assume office.

     The president shall preside at all meetings of the Faculty Senate.  In the president's absence, the Faculty Senate Executive Committee shall designate another member of the Faculty Senate to act as presiding officer.

     The president and the president-elect of the Faculty Senate shall also serve as chair and chair-elect of the Faculty Executive Committee.  The secretary of the Faculty Senate shall be elected by and among the members of the Faculty Executive Committee and shall serve a one-year term. When it shall be necessary to identify a "president of the faculty," the duly elected president of the Faculty Senate shall be considered to fill that position. The president of the faculty shall serve as the representative of the KU-Lawrence and Edwards campuses to the Board of Regents’ Council of Faculty Senate Presidents.

     Election of six faculty members to serve on Facex shall take place in accordance with Article VIII.

 

Section 5    Functions and Powers

2.5.1     The Faculty Senate shall act in behalf of the Faculty in the performance of its powers. The Faculty Senate President shall report to each meeting of the University Senate.

 

2.5.2     Subject to and in accordance with the control of the Chancellor and the Board of Regents as provided by law, the Faculty Senate is empowered to formulate such Rules and Regulations as it shall deem wise and proper for the control and government of such affairs of the University as directly and primarily affect the faculty of the University and to take such steps as it shall deem necessary for their implementation and administration. Affairs of the University which directly and primarily affect the faculty of the University include, but are not limited to, faculty rights, privilege, and responsibilities, research, scholarly publications, admission and transfer requirements, and credit for resident and non-resident study. The Faculty Senate Rules and Regulations so formulated may be enacted, amended or repealed by a majority vote of the members present at a regular or special meeting pursuant to the following procedure:

(a)  The faculty shall be notified of a proposed enactment, amendment or repeal, which shall be posted on line or otherwise made available to the university community at least seven calendar days (excluding spring break, summer session and break, fall and thanksgiving break, and winter break) before its initial consideration at a regular or special meeting of the Faculty Senate. The posting shall provide an explanation of the reasons for the proposed enactment, amendment, or repeal. It shall also indicate the time and place of the Faculty Senate meeting at which the proposed changes will be considered.

(b) Faculty, staff, and students may submit written comments on the proposed enactment, amendment or repeal until noon on the date of the meeting at which the Faculty Senate will vote on the matter.  Comments shall be submitted to the Office of University Governance and shall be made available for viewing by interested persons.
(c)  Subject to the power of the presiding officer to provide for the orderly conduct of the meeting, members of the faculty with opposing views shall be permitted to make brief presentations to the faculty senate before a vote is taken on a proposed enactment, amendment or repeal.
(d)   No enactment, amendment, or repeal shall be adopted upon initial consideration unless the Faculty Senate, by a two-thirds majority of members present shall vote to suspend this provision.
(e)  The requirements of subsections (a) through (d) shall not apply to technical amendments determined by the Faculty Senate Executive Committee to be necessary to correct errors or clarify the original intent of provisions, which may be approved by simple majority vote of the Faculty Senate.
(f)    It shall be the duty of the Office of University Governance to collect, compile and codify the rules and regulations, to make them available and, when necessary, to make appropriate changes to official statements of rules and policies.

2.5.3 No action to adopt or amend the rules and regulations of the Faculty Senate ("FSRR"), except for technical amendments under section 2.5.2(e), shall become effective until the following procedures for review have been exhausted:

 

(a)    Faculty Senate's action to adopt or amend the Rules and Regulations shall be distributed by special notice to the faculty for review.
(b)        A review by the Faculty Senate of its action to adopt or amend the FSRR may be requested by petition of 100 members of the faculty. Such request for review shall be forwarded to the Faculty Senate president within thirty calendar days of the date of the special notice (excluding spring break, summer session and break, fall and thanksgiving break, and winter break)
(c)        If a request for review is received by the Faculty Senate President, the review of the action of the Senate shall be placed on the agenda of the next scheduled meeting of the Senate. In this case, the action shall not be transmitted to the Provost and Chancellor unless, following the review, the action is approved by a majority of members present at the meeting.
(d)        The results of the review, together with a copy of the petition, shall be submitted to the Provost.
(e)        If no request for review is received by the Senate President, the action of the Faculty Senate to create or amend rules and regulations of the Faculty Senate shall be transmitted to the Provost and Chancellor for final approval. 

 

[This section was last updated on 02/25/08; most recent changes are shown in bold font]

2.5.4     The Faculty Senate may also approve, on behalf of the Faculty, statements of University policy or procedure that are generally applicable to University employees, except that, by vote of one-third of its members who are present and voting, the Faculty Senate may cause notification of the opportunity to request a review to be sent to the members of the faculty.   

2.5.5     In those cases where recommendations approved by Faculty Senate and forwarded to the Chancellor for approval are rejected by the Chancellor, the Faculty Senate, in an effort to find some common ground of agreement on the recommendations involved, will invite the Chancellor, or a representative, to discuss the reasons for the rejection.

 University Senate Code

Article III

Last Revised August 2008

 

ARTICLE III:   STUDENT SENATE: STRUCTURE AND FUNCTIONS

Section 1.   Membership

     The Student Senate shall consist of:

(1)  the President of the Student Body;

(2)  the Vice President of the Student Body;

(3)  3 holdover senators;

(4)  57 representatives of the student body of the College and each school of the university; and

(5)   representatives from each of the following:

a)       one representative from the All Scholarship Hall Council,
b)       one representative from the Association of University Residence Halls,

c)       one representative from Jayhawker Tower Tenants Association

d)       one representative from Stouffer Neighborhood Association

e)       one representative elected at large from students living in any building operated by the Department of Student Housing,

f)         one representative from the Inter fraternity Council,

g)       one representative from the Panhellenic Association,

h)       one representative from the National Panhellenic Council,

i)         two non-traditional students to be elected by non-traditional students,
j)         one representative from International Students Association,
k)       five representatives from off campus elected by the students who live off campus, but who are not members of a residential fraternity or sorority,
l)         one representative from the Asian American Student Union,
m)     one representative from the Black Student Union,
n)       one representative from the First Nations Student Association
o)       one representative from the Hispanic American Leadership Organization, and
p)       one representative from KU Queers and Allies,
q)       five associate senators representing each of the standing committees of the Student Senate,
r)        five first year students, who are newly enrolled in the fall, that are elected in a special fall election.
s)       one representative from the Student Athlete Advisory Committee

t)     one representative from National Association of Latino Fraternal Organization (NALFO)

u)   one representative from KU Able Hawks         

 

[This section was last updated on 08/20/08 most recent changes are shown in bold font]

     The Vice Provost for Student Success may attend as an ex-officio, non-voting member of the Student Senate.  Apportionment of Senate seats to the College and to the various schools shall be made on the basis of official 20th day headcount enrollment figures following procedures outlined in the Student Senate Elections Code.

 

Section 2.  Student Senate Members :Nomination, Election, Term of Office and Vacancies

      In order to ensure a fair election process, control of all Student Senate Elections and related activities shall rest with the Elections Commission as defined and empowered in the Student Senate Rules and Regulations.  The Elections Commission will establish and enforce all rules relating to Student Senate elections and election campaigns; it is empowered to decide disputes arising from the Student Senate elections.  Qualifications and procedures for becoming a candidate, including filing requirements and deadlines, for President, Vice President and Student Senator are published annually by the Elections Commission.

            Members of the Student Senate shall take office within two weeks following the election and shall serve until the election of their successors, except that their term of service shall extend until and include the joint meeting of outgoing and incoming members of Student Senate following the election of new members.  No legislation shall be considered by either the outgoing or incoming members at this joint session.  At this meeting, the outgoing senators shall elect the three (3) Special Representatives (Holdover Senators) to University Senate.  The incoming senators shall elect the Senate Executive Committee representatives and the other University Senate representatives (see Section 7.3).  In the event of a vacancy in the office of the President of the student body, the Vice-President shall assume the presidency.  The resulting vacancy, or any other vacancy, in the Office of Vice President shall immediately be filled by the Student Senate by election from among its members.

      Procedures for filling a vacant student senate seat are outlined in the Student Senate Rules and Regulations.

     

      Student Senate elections shall be held on the Wednesday and Thursday following the second Tuesday in April.  Should the dates of the election fall on a day in which University Senate Rules and Regulations 2.1.4 deems as “excused for mandated religious observances” the Elections Commission has the authority to change the date to within one week codified above.  This decision of the date must be made when the Elections Commission approves the elections code for the Spring election.  The Student Senate shall meet within two weeks following the election of its new members.
[This section was last updated on 10/15/07; most recent changes are shown in bold font]

 

Section 3.   Meetings and Quorum

     The Student Senate shall meet prior to the end of the spring semester following the election of its new members, and at least three more times in each academic year at such times and places as shall be specified by the Student Executive Committee.  The meeting following the election of new members shall be a joint meeting of the outgoing and in‑coming members of the Student Senate.  It shall also assemble upon the call of the President of the student body, upon the call of the Student Executive Committee, or upon the call of at least twenty‑five members of the Student Senate by petition to the President of the Student Body or to the Student Executive Committee.  In response to a petition for a special meeting, the Student Senate shall meet within ten days of the delivery of the petition.                   

      The time and place of the meeting shall be specified by the Student Executive Committee.  The agenda shall be sent to all members before each regular meeting or be made available to all members before each special meeting.  One‑half of the members shall constitute a quorum to do business.  Meetings may be closed to non‑members by an affirmative vote of two‑thirds of the members present and voting.  Such closure must be done in conformity with State law. (See Appendix)  Minutes of all meetings shall be sent to members not later than thirty days after each meeting.

      One half of the current voting members of a standing committee who have been registered as attending the meeting shall constitute a quorum to conduct committee business.

 

Section 4.  Election of Officers

(a)       A General Election shall be held on Wednesday and Thursday following the second Tuesday in April for the purpose of electing officers of the Student Senate. 
 (b)       President and Vice-President. In the General Election, one presidential ticket, consisting of one (1) President and one (1) Vice-President, shall be elected jointly by the student body.
(c)        Student Senators. In the General Election, sixty-six (66) Student Senators shall be elected in the following manner:

1. Fifty-seven (57) Academic Senators shall be elected by students enrolled in the following divisions:

a. Architecture and Urban Design

b. Business

c. Education

d. Engineering

e. Fine Arts

f. Graduate

g. Journalism and Mass Communications

h. Law

i. Liberal Arts and Sciences (+60)

j. Liberal Arts and Science (-60)

k. Pharmacy

l. Social Welfare 

 

2. One (1) Residential Senator shall be elected by students from the Residential Division.

3. Five (5) Off-Campus Senators shall be elected by students from the Off-Campus Division.

4. Two (2) Non-Traditional Senators shall be elected by students from the Non-Traditional Division.

 

(d)        Senators Not Elected in General Elections. Additional Student Senators may be appointed according to the provisions of the Student Senate Rules and Regulations. These Senators are not elected in the General Elections.

(e)        E. Apportionment of Academic Senator Seats. The Elections Commission shall apportion the fifty-even (57) Academic Senator Seats to the various divisions on the basis of official twentieth-day headcount enrollment figures for the fall semester with the approval of the Student Executive Committee. Each division shall be apportioned at least two (2) seats.

(f)         Eligibility to Vote. To cast votes in a General Election, a student must be enrolled in one hour of course work at the Lawrence Campus of the University of Kansas. A student may cast votes for President and Vice-President, and for any Senate seat designated for each division of which the student is a member.  Membership in a particular division shall be determined by the Elections Commissioner on the basis of official enrollment records, current as of one week prior to the opening of the polls. 

 

     The Vice President of the Student Body shall be the president of the Student Senate.  In his or her absence, the chair shall be relinquished in the following order: a) Student Executive Committee Chair, b) Senior Holdover Senator, c) either remaining Holdover Senator, d) Student Body President.  The Secretary of the Student Executive Committee shall be the Secretary of the Student Senate.

 

Section  5.  Functions and Powers

     Subject to and in accordance with the control of the Chancellor and the Board of Regents as provided by law, the Student Senate is empowered to formulate such Rules and Regulations as it shall deem wise and proper for the control and government of such affairs of the University as directly and primarily affect the students of the University and to take such steps as it shall deem necessary for their implementation and administration.  Affairs of the University include, but are not limited to, student rights, privileges, and responsibilities, non‑academic conduct of students, student organizations and activities, student publications, and student housing and health. Rules and Regulations so formulated may be enacted, amended or repealed by a 2/3 vote of the members present and voting at a regular or special meeting when the notice of the meeting states the substance of the enactment, amendment, or repeal to be considered.

     Bills, Petitions, and Resolutions adopted by the Student Senate shall be transmitted by the Secretary to the President of the Student Body within one (1) week of their passage by the Student Senate.  The President of the Student Body shall either (1) indicate his or her approval by signature or (2) within ten (10) calendar days of receipt of the Bill, Petition, or Resolution in question indicate his or her disapproval by written statement to the Chairperson of the Student Executive Committee, including in this statement the reasons for said disapproval.

     Upon receipt by its Chairperson of such statement of disapproval by the President of the Student Body, the Student Executive Committee shall place the disapproved measure on the agenda of the next regularly scheduled or special meeting of the Student Senate, with precedence over any and all items of new business.  Unless the time limit is waived by unanimous consent, debate on the measure shall not exceed one hour, at the end of which time the presiding officer shall call for the yeas and nays on the questions: "Shall this measure pass, the disapproval of the President of the Student Body notwithstanding?" If two‑thirds of the members of the Student Senate present and voting respond in the affirmative, the measure shall be considered duly enacted.

     If the President of the Student Body should fail for a period of ten (10) calendar days to take any action on a Bill, Petition, or Resolution adopted by the Student Senate and duly transmitted to him/her by the secretary of the Student Senate, such measure shall be considered duly enacted.

     It shall be the duty of the Executive committee Chair to collect, compile and codify the Rules and Regulations, and to keep the members currently supplied with copies of them.

 

Section 6.   Privilege

     It shall be the privilege of the Student Senate to address itself to the faculties, students and staff, to the Chancellor, and to the Board of Regents on any matter relating to the University and its operation.

 

 University Senate Code

Article IV

Last Revised August 2008

 

ARTICLE IV.  UNCLASSIFIED SENATE: STRUCTURE AND FUNCTIONS

Section 1.  Membership

           

      The senators, each having one vote in the Senate, shall be elected by the members of  the Electorate. Each category will be represented by one senator for every fifty unclassified professional staff members in the category. Although Senators are elected to represent categories, each senator should be readily available and open to the needs of all unclassified professional staff employees at the University if called upon to do so.
In the event that the number of nominees from a category does not provide the desired representation for the category, the Executive Council will make every effort to increase the number of Senate nominees for that category. If that effort fails and the membership of the Senate would fall below thirty, the Executive Council will inform unclassified staff that at-large senators will be elected to ensure the required minimum of thirty members of the Senate.
     The population count for each category shall be reevaluated in January of even years by the Elections Committee.  In the event of a population change of more or less than fifty members, the representation for that category will change accordingly.
      During the month of April, the Electorate shall elect as many Senators for the next term as there are positions expiring at the first full Senate meeting of May, taking into account any reductions or additions required as a result of changes in the number of staff in each category. This process will be under the direction of the Senate Executive Council as provided in Article VII of the Unclassified Code.  Those persons receiving the most votes in the elective process are considered duly elected to represent that constituency. If for any reason the individual receiving the most vote’s declines his/her elective office, the next individual receiving the most votes will be contacted to serve. Ties will be settled by the flip of a coin.
     Following any general election, seats remaining vacant will become at-large seats to be filled at the discretion of the Executive Council in a manner consistent with Article 5.3 of the Unclassified Code and existing only until the next general election.
     Executive Council members, with the exception of the President-Elect and University Council representatives, shall serve a term of one year, beginning the first full Senate meeting in May.
     The person elected to the President-Elect position shall serve one year in that position, one year as President, and one year as Past President.
The University Senate representatives shall serve three-year terms corresponding with their University Senate terms.
[Section 1. Membership, was last updated on 10/15/07; most recent changes are shown in bold font]

 

Section 3.   Meetings and Quorum

           The Senate shall meet four times each semester and once during the summer at a time and place specified by the Senate Executive Council. The quorum for Senate meetings shall be a majority of those positions filled.

 

Section 4.  Election of Officers

     Candidates for President-Elect, Secretary, Treasurer, and Standing Committee Chairpersons will be nominated by the full Senate at its meeting in March. Candidates for officers also may be drawn from the general membership with the written petition to the Senate by the last day of March of ten percent of electorate signatures. During the month of April, the full Electorate shall elect the President-Elect, Secretary, and Treasurer.

 

Section 5..  Functions and Powers

            The Unclassified Senate exists to:

1.       Represent the interests of all unclassified professional staff employees of the University of Kansas (Lawrence and Edwards campuses);

2.       Foster closer cooperation and exchange among members;

3.       Serve as a forum for member presentation and discussion of common concerns of employment (e.g., opportunities for professional development, salaries/benefits, evaluation standards and procedures);.

4.       Provide a formal mechanism for communicating common concerns to appropriate University or State officials;

5.       Facilitate the interaction and professional development of all unclassified professional staff by sponsoring educational workshops and programs involving managerial skill building, networking, training, and such other areas as may prove of interest to the membership, so that they may better serve the University;

6.       Serve as a liaison between the membership and that of the Faculty Senate, Student Senate and University Support Staff Senate; and  

7.       Facilitate the interaction of unclassified professional staff by conducting various social activities annually.

     The Senate will not act in an advocacy role in any specific employee/employer dispute within the University, nor will it assume the role of arbitrator in any such matter.

 University Senate Code

Article V

Last Revised August 2008

 

ARTICLE V.  UNIVERSITY SUPPORT STAFF SENATE: STRUCTURE AND FUNCTIONS

Section 1.  Membership

     The University Support Staff Senate shall be composed of thirty Senators chosen by the Electorate as provided by this code, as well as the offices of the President and Vice President.

     All University Support Staff employees, permanent and probationary, of the University, except temporary and emergency employees, shall constitute the electorate of the Senate. Any member of the electorate shall have the right to nominate and to vote for the candidate(s) for Senator to represent his/her Equal Employment Opportunity (EEO) category, and to vote in any special elections held in connection with USS Senate activities as provided by the USS Code

 

Section 2.  University Support Staff  Senate Members: Nomination, Election, Term of Office and Vacancies

     During the month of March, the Electorate of each EEO category shall elect as many Senators for the next term as there are positions expiring at the first full Senate meeting of May, taking into account any reductions or additions required during the reapportionment years. This process will be under the direction of the USS Senate Executive Committee.  Those persons receiving the most votes in the elective process are considered duly elected to represent that EEO category. If for any reason the individual receiving the most votes declines his/her elective office, the next individual receiving the most votes will be contacted to serve. Ties will be settled by the flip of a coin.

     The thirty Senators, each having one vote in the Senate, shall be elected in general proportion to the number of university support staff employees, permanent and probationary, in their EEO categories. Although Senators are elected by USS staff employees to represent EEO categories, each Senator should be readily available and open to the needs of all university support staff employees at the University if called upon to do so. Because of the varied locations of employees on campus, this will give each employee a chance to maintain contact with a Senator.

     The term of office for USS Senators shall be two years, beginning at the first full Senate meeting in May, with half of the Senate elected each year in order to ensure overlapping terms.

     Executive Committee members, with the exception of the President and Vice President, shall serve a term of one year, from the first full Senate meeting in May to the first full Senate meeting of April the following year.

     The President and Vice President terms shall be two years on the same cycle.

     The President and Vice President, each having one vote in the Senate, shall be elected in accordance with Article VIII, Section 2 of the USSS Code.

     The Past President of the Senate will serve for a term of two years, beginning the year immediately following his or her term as President.  He/She will be an Ex-Officio member of the USS Senate and the Executive Committee.  This position does not have voting authority unless the holder is currently a senator.

     Prior to elections in odd numbered years, the Elections Committee will apportion the thirty Senator positions among the EEO categories and shall endeavor to ensure that representation is as equal as possible.

     Following any general election, seats remaining vacant will become at-large seats to be filled at the discretion of the Executive Committee in a manner consistent with Article VI, Section 3, and existing only until the next general election.

 

Section 3.   Meetings and Quorum

     The Senate shall meet a minimum of four times each year at a time and place specified by the Senate Executive Committee. One meeting must be held in May immediately following each election. Special meetings may be called by the President with the consent of a majority of the Executive Committee or by petition of a majority of Senators. The quorum for Senate meetings shall be a majority of those positions filled.

 

Section 4.  Election of Officers

     The President and Vice President shall be chosen by majority vote at the first full Senate meeting in April of each year, to begin serving at the first meeting in May, for a two year term

     The Secretary and Treasurer shall be chosen by majority vote at the first full Senate meeting in April of each year, to begin serving at the first meeting in May, for a one year term

 

Section 5..  Functions and Powers

     The University Support Staff Senate shall ensure that all functions of the University Support Senate are carried out expeditiously and in accordance with the provisions of this USSS Code.  It shall arrange for and call meetings of the Senate. It shall verify the results of each Senate election.

     The Senate Executive Committee shall act on behalf of the Senate in those situations and on those matters requiring immediate attention, and any action taken by the Committee shall be considered as if passed by the Senate itself. The Executive Committee shall report any such action at the next Senate meeting, and its action shall be over-ridden only by a majority vote of the Senate.
     Amendments to the University Support Staff Code may be proposed by any USS Senator. If a majority of filled Senate positions is in favor, the proposed amendment shall be submitted to the electorate. The amendment shall be considered adopted if it is approved by a majority of the members of the electorate who vote on that issue.

 University Senate Code

Article VI

Last Revised August 2008

 

ARTICLE VI. UNIVERSITY COMMITTEES AND BOARDS

Section 1.   Types of Committees and Boards

     The development, within the areas of their responsibilities, of procedures and policies appropriate for the government of the activities of the University shall be the concern of the following University Committees and Boards:

(a)  the University Senate Executive Committee, the Faculty Executive Committee, the Student Executive Committee, the Unclassified Senate Executive Committee, the University Support Staff Senate Executive Committee;

(b) the Standing Committees of the University Senate;

(c) the Standing Committees of the Faculty, Student, Unclassified, and University Support Staff Senates;

(d) University Boards;

(e) Chancellor's Committees;

(f)  Provost's Committees;

     Except in such self‑evident cases as committees to search for and screen candidates for administrative positions, it shall be preferable to assign tasks to existing committees rather than to create new ones.

 

Section 2.   Membership of Committees and Boards

     The University Senate Executive Committee shall cause to be maintained an up‑to‑date list of University‑wide and campus‑wide committees and boards and their memberships.

 University Senate Code

Article VII

Last Revised August 2008

 

ARTICLE VII.  UNIVERSITY SENATE EXECUTIVE COMMITTEE: STRUCTURE AND FUNCTIONS

Section 1.   Membership, Term of Office and Nomination

     Eleven members of the University Senate shall be elected to serve as the University Senate Executive Committee.  The term will begin the day after Commencement of the election year and will continue until Commencement the following year. 

     The six members of the Faculty Executive Committee shall serve on SenEx. Election of the Facex members shall take place in accordance with the provisions of Article VIII,  Section 1.   One member representing the University Support Staff Senate and one member representing the Unclassified Senate shall be elected by their respective groups.  At its regular joint meeting the undergraduate student members of the incoming Student Senate shall nominate and elect two undergraduate student members to SenEx from the undergraduate student membership of the University Senate, and the graduate student members of the incoming Student Senate shall nominate and elect one graduate student member to SenEx from the graduate student membership of University Senate. The graduate student membership bloc of the Student Senate is composed of all those Student Senators pursuing post-baccalaureate degrees at the time they declare their candidacy for the Student Senate.  

    The President and the President-elect of the University Senate shall be ex-officio, non-voting members of Senex if not elected to one of the six faculty positions on Senex.  Such ex officio membership shall not be counted toward the maximum of two consecutive years of membership on Senex. The presidents of the Faculty, Student, University Support Staff, and Unclassified Senates shall serve as ex-officio, non-voting members of SenEx if they are not among the elected SenEx members.

 

Section 2.   Officers.

      The president (a faculty member) and vice president (a student member) of the University Senate shall serve as chair and vice chair of the Senate Executive Committee. In the chairperson’s absence, the vice-chair shall carry out the duties of the chair.

 

Section 3.   Functions and Quorum

      The University Senate Executive Committee shall ensure that all functions of the University Senate are carried out expeditiously and in conformity with the provisions of this CODE.  When necessary, it shall arrange for and call the meetings of the University Senate; it shall create such temporary committees as it deems necessary to the work of the University Senate and its standing committees; it shall ensure that all committees are active and make the proper reports to the University Senate. In addition, it shall bring before the University Senate all matters that should be of concern to them, shall consult with the Chancellor or the Provost on all matters involving University Senate business, and shall transmit the recommendations or the advice of the University Senate to the Chancellor or the Provost or other administrative officials.  It may advise administrative officials on statements of University policy or procedure that are generally applicable to the University community, but such statements shall be considered approved by the University Senate only if submitted and approved in accordance with Article 1.9.  Finally it shall act on behalf of the University Senate in all matters requiring expeditious action, and shall make appropriate reports of any such action. 

     To carry out its assigned duties the University Senate Executive Committee shall meet once a month, or more often when summoned by its chairperson, six voting members constituting a quorum for the transaction of business.

 University Senate Code

Article VIII

Last Revised August 2008

 

ARTICLE VIII. FACULTY EXECUTIVE COMMITTEE: STRUCTURE AND FUNCTIONS

Section 1.   Membership, Term of Office and Nomination

      The Faculty Executive Committee (“FacEx”) shall consist of six members of the Faculty Senate elected at the annual organizational meeting of the Faculty Senate. FacEx members shall also serve on the Senate Executive Committee and shall hold office from the day after the university commencement exercises next following their election until their duly elected successors shall assume office. If the president and the president-elect of the Faculty Senate are not elected to membership on the Faculty Senate Executive Committee, they shall be ex officio, nonvoting members.

     Faculty Senate representatives from at least three schools, or two schools and the libraries, shall be elected to the Faculty Executive Committee.  In this paragraph and the one following, the term "School" designates the Schools and the College.

     The normal method of election of the Faculty Senate members to FacEx shall be in the descending order of most votes received, but to the extent that the representation requirements of Section 1, Paragraph 2 of this Article are not met by the use of such normal method, the nominees highest in order from a School or from the Libraries which would not be represented on the Faculty Executive Committee by such normal method shall be declared elected in place of the nominee lowest in order who would have been elected by the use of such normal method and whose displacement does not, in turn, result in failure to meet the representation requirements of Paragraph 2 of this article.

     No Dean, Director, or other member of the faculty with full‑time administrative responsibilities shall be a member of the Faculty Senate Executive Committee.  An endeavor shall be made to provide a carry‑over of one or two faculty members from the previous year, but no faculty member shall serve for more than two consecutive years.

 

Section 2.   Officers

     The President of the Faculty Senate shall serve as the chair of the Faculty Executive Committee.  When it shall be necessary to identify a “President of the Faculty," the duly elected president of the Faculty Senate shall be considered to fill that position.

 

Section 3. Functions and Quorum

     The Faculty Senate Executive Committee shall ensure that all functions of the Faculty Senate are carried out expeditiously and in conformity with the provisions of this CODE.  When necessary, it shall arrange for and call the meetings of the Faculty Senate; it shall create such temporary committees as it deems necessary to the work of the Faculty Senate and its standing committees; it shall ensure that all committees are active and make the proper reports to the Faculty Senate. In addition, it shall bring before the Faculty Senate all matters that should be of concern to them, shall consult with the Chancellor or the Provost on all matters involving Faculty Senate business, and shall transmit the recommendations or the advice of the Faculty Senate to the Chancellor or the Provost or other administrative officials.  It may advise administrative officials on statements of University policy or procedure that are generally applicable to the University community, but such statements shall be considered approved by the Faculty Senate only if submitted and approved in accordance with Article 2.5.  Finally it shall act on behalf of the Faculty Senate in all matters requiring expeditious action, and shall make appropriate reports of any such action. 

     To carry out its assigned duties, the Faculty Executive Committee shall meet once a month, or more often when summoned by its chairperson, four voting members constituting a quorum for the transaction of business. The Faculty Executive Committee shall nominate faculty to serve on University and Faculty Senate committees, and may recommend names of faculty members to serve on organizations outside of University Senate when such recommendations are requested.

 University Senate Code

Article IX

Last Revised August 2008

 

ARTICLE IX. STUDENT EXECUTIVE COMMITTEE: STRUCTURE AND FUNCTION

Section 1.  Membership, Term of Office and Nomination

       The Student Executive Committee shall consist of eleven members of the Student Senate including the President and Vice President of the student body, the three members of the Student Senate on the University Senate Executive Committee, the chairpersons of the five Student Senate standing committees, and a chair who shall be currently, or shall have been, a voting member of Student Senate to be appointed by the President of the student body with the consent of the Senate.  The Student Senate Treasurer, the Student Senate Executive Secretary, the Student Senate Communications Director the Student Senate Deputy Communications Director,  and the Student Legislative Awareness Board Legislative Director shall serve as a non‑voting ex officio member of the Student Executive Committee.
[Section 1. Membership was updated on 10/15/07; most recent changes are shown in bold font]

 

Section 2.   Officers

     The Student Executive Committee shall have a chairperson appointed from the membership of the Student Senate by the President of the student body.  The Student Senate Executive Secretary shall be the secretary of the Student Senate Executive Committee.  He/she shall have no vote unless he/she becomes a member of the committee.

 

Section 3.   Functions and Quorum

     The Student Executive Committee shall perform the same functions with regard to the Student Senate and its committees and shall bear the same relationship to the President of the student body, as the University Senate Executive Committee performs with regard to the University Senate and its committees and shall bear to the Chancellor and the Provost the same relations as provided in Article VII, Section 3, paragraph one.  The Student Executive Committee shall meet when summoned by its chairperson, six members constituting a quorum for the transaction of business.

 University Senate Code

Article X

Last Revised August 2008

 

ARTICLE X. UNCLASSIFIED SENATE EXECUTIVE COUNCIL: STRUCTURE AND FUNCTION

Section1.  Membership Term of Office and Nomination

     The Unclassified Senate Executive Council shall consist of the Senate President, President-Elect, Past President, Senate Secretary, Senate Treasurer, the senators who, in addition to the President, serve on University Senate and Chairs of the Standing Committees. If the membership of the Council does not include representation from all employment categories, the Senate will elect additional Council members to ensure that all categories are represented on the Council. Representatives of Human Resources/Equal Opportunity and the Faculty, University Support Staff, and Student Senate Executive Committees will be ex-officio, non-voting members.

     Executive Council members, with the exception of the President-Elect and University Senate representatives, shall serve a term of one