University Governance
To SenEx, 02/03/09
AMENDMENT TO FSRR 5.4.4
Rationale: The Academic Policies and Procedures Committee (AP&P) was charged to provide recommendations to SenEx regarding policies and procedures (esp. deadlines) for drops and adds for classes that do not meet on the regular university schedule (distance learning, continuing education with rolling start dates, independent study and other by appointment courses, other seminars and internships). Their recommendation is shown below. The University Registrar was asked to review the changes and supports them.
Section 4. Regulation of Enrollment Procedures:
5.4.4 A student may enroll in a course or change class sections after the semester has been in session for four weeks only if the course has met fewer than 25% of the class sessions. The College or a school may adopt a policy setting a shorter period for courses/classes offered by the College or School, provided that the policy is announced in the Timetable of Classes for the affected term. Students may enroll in courses with rolling start dates (KUCE, independent study, seminars, and internships) with the permission of the instructor at any point in the semester.
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AMENDMENT TO USRR, ARTICLE II
Section 2. The Grading System:
2.2.5 The University fall and spring semesters each consist of seventy-five instructional days. The withdrawal period is divided into three instructional-day time segments:
Period 1: the first fifteen (15) instructional days of the semester or the first seven (7) instructional days of summer session (See 2.2.5.1 and 2.2.5.2);
Period 2: beginning with the sixteenth (16th) instructional day through the sixtieth (60th) instructional day of the semester or the eighth (8th) instructional day through the thirtieth (30th) instructional day of summer session (See 2.2.5.1 and 2.2.5.3);
Period 3: beginning with the sixty-first (61st) instructional day through the last day of classes for the semester or the thirty-first (31st) instructional day through the last day of classes for the summer session (See 2.2.5.4).NOTE: The three time periods of instructional days for any course that has fewer or more instructional days than a normal semester shall be calculated on the basis of a percentage that the instructional days of the course in question represent relative to a normal semester of 75 instructional days. For example, For example, a course of five weeks duration with a total of 25 instructional days represents one-third the length of a normal semester. Thus, Period 1 would include the first five (5) instructional days of the course, Period 2 would begin with the 6th and continue through the 20th instructional day and Period 3 would begin with the 21st instructional day and continue through the last day of the class. KUCE (KU Continuing Education) courses allow 6 months for completion. Thus, Period 1 would include the first 1.5 months from the date of enrollment. Period 2 would end 4.5 months from the date of enrollment. Period 3 would continue from the day after the last day of Period 2 until the course completion deadline. No student may withdraw from a KUCE course after an extension has been granted or after the student has completed 75 % of the required course work.
2.2.5.1 Course withdrawal policy and procedure are determined by the individual time period (see 2.2.5, 2.2.5.2, 2.2.5.3, 2.2.5.4 and 2.2.5.5). These rules apply to both undergraduate and post-baccalaureate courses, other than Law School courses, unless specifically excluded in accordance with 2.2.5.2.
2.2.5.2 Each academic dean shall submit to the Provost a list of courses such as internships and practica that are to be excepted from 2.2.5. Upon approving the list of proposed exceptions, the Provost shall provide it to the University Registrar.
2.2.5.3 During Period 1, a student may withdraw from a course by canceling his/her enrollment in that course. The course will not appear on the student's official record
2.2.5.4 During Period 2, a student seeking to withdraw from a course must follow the withdrawal procedures of the College or School in which the student is enrolled. A student who withdraws during Period 2 shall receive a grade of W, which will appear on the student’s academic record but will not be included in computing the grade point average. Neither the instructor nor the College or School is entitled to withhold approval of the withdrawal. The University Registrar shall maintain and make available information regarding withdrawal procedures of each school and the College. It is the responsibility of the student to take the necessary steps to effect the withdrawal before the deadline established under USRR 2.2.5, above.
2.2.5.5 During Period 3, a student cannot withdraw from a course. The course grade will be determined by the student's overall academic performance..2.2.5.6 After a student completes a course and a letter grade has been assigned, including an "Incomplete" where appropriate, retroactive withdrawal from the class is not allowed, except in accordance with USRR 2.3.3.
2.2.6 The withdrawal of a student from the University shall be reported by the dean of the College or the school to the University Registrar for posting to the permanent record after consultation with the appropriate personnel dean. The rules in USRR 2.2.5 shall apply except in accordance with USRR 2.3.3.