University Governance

                                   

TASK FORCE ON OPEN ACCESS IMPLEMENTATION

The Open Access Implementation Details Task Force
Revised 9/1/09

The Open Access policy was approved by the University of Kansas Faculty Senate on April 30, 2009.  The responsibility of the Open Access Task Force will be to describe additional policy details for approval by the Faculty Senate and to outline initial steps for implementation of these policy details.  A document will be drafted that will be shaped by extensive conversations with faculty and administrative groups, providing wide opportunity for comment, consultation, and deliberation by members of the KU community. 


The Task Force, made up of faculty, administrators, and governance leaders, will submit to Faculty Executive committee (FacEx) a draft document that offers necessary refinements to the current Open Access policy. Policy refinements will be voted on by faculty governance, while additional details will be offered regarding implementation and processes to inform the senate and faculty.


The Task Force will present the results of its work to FacEx no later than the first meeting in January for its review.


This document will be submitted to the Faculty Senate during the 2009-2010 academic year for review and a final vote of approval and will:

    1. Clearly distinguish between what are policy issues for governance to vote on, versus what are details of procedures that will guide the policy implementation process.
    2. Offer adjustments to the current policy that will, in succinct language:
      1. Describe the opportunity granted to the faculty to request a waiver from the policy,  i.e., the “opt out” clause, describing succinctly the procedures and conditions, if any,  necessary for faculty to be granted the waiver.
      2. Indicate the future regular review of the policy by FacEx and KU administrators.
      3. Provide a statement in the policy indicating the means by which faculty will supply copies of relevant publications to the University.
    3. Develop an implementation plan and describe procedures for application of the policy, details of which will include:
      1. Description of time frame and implementation phases:  Describe the time frame by which the phases of implementation will occur. This can be a brief but succinct description.
      2. Description of mechanisms for achieving widest level of participation as possible, e.g., set goals to approach full voluntary participation on an incremental basis.