KU ScholarWorks

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Support for Grant Applicants


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KU ScholarWorks may help fulfill dissemination and data-sharing requirements of federal and other grants, including the NIH data-sharing requirements. Grant applicants are urged to contact ScholarWorks staff early in the grant-preparation cycle at kuscholarworks@ku.edu.

Description of KU ScholarWorks for Grant Applications:

KU ScholarWorks is an archive of machine-readable working papers, pre-prints, post-prints, datasets, and other scholarly work created by faculty and staff at the University of Kansas. KU ScholarWorks facilitates discovery of research materials by exposing metadata and text to commercial web crawlers like Google and through registration as a metadata provider with OAI-PMH harvesting services like OAIster (http://www.oaister.org). KU ScholarWorks contributes to preservation of research material through persistent addresses (using the CNRI Handle system) and through the University's commitment to perpetual migration and support for contributed objects. KU ScholarWorks' current platform is DSpace, an open-source system initially developed by the Massachusetts Institute of Technology and Hewlett-Packard. The KU DSpace software is installed on a Sun Fire 280R server with Solaris operating system, 4 GB of memory, and expandable storage using a Xiotech storage area network. The underlying database is Postgres. The server is monitored 24 hours per day, 7 days per week by computing center operations staff. Backups are incremental nightly Sunday-Friday with full backups each Saturday night. A test server is available for staging and testing new releases of the DSpace software.

A Note on NIH Data-Sharing Requirements

In its Final Statement on Sharing Research Data (26 February 2003: http://grants2.nih.gov/grants/guide/notice-files/NOT-OD-03-032.html), NIH stipulated that, for grants submitted after October 1, 2003, investigators seeking $500,000 or more in direct costs in any single year should include a plan for data sharing. In addition, Program Announcements may request data sharing plans for applications that are less than $500,000. In NIH's view, "data should be made as widely and freely available as possible, while safeguarding the privacy of participants and protecting confidential and proprietary data."

NIH Definition of Data: The NIH policy applies to basic research, clinical studies, surveys, and other types of research supported by NIH. It applies to research that involves human subjects and laboratory research that does not involve human subjects. It gives special priority to unique data that cannot be readily replicated. Research data covered by this policy are recorded factual material commonly accepted in the scientific community as necessary to document, support, and validate research findings. This does not mean summary statistics or tables; rather, it means the data on which summary statistics and tables are based. Final research data do not include laboratory notebooks, partial datasets, preliminary analyses, or drafts of scientific papers. NIH defines the timely release and sharing of data to be no later than the acceptance for publication of the main findings from the final dataset. For further information, see http://grants2.nih.gov/grants/policy/data_sharing/.


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