KU ScholarWorks

Copyright and Intellectual Property

Do I retain copyright to my work in KU ScholarWorks?
Why do I need to agree to the KU ScholarWorks Deposit License and what does it say?
What rights do I grant the University when I deposit my work in KU ScholarWorks?

May I deposit copies of published articles in KU ScholarWorks?
Will publishers be willing to accept my article if a pre-publication version is already in KU ScholarWorks?
How do I change a copyright form?
Where can I get more information about copyright issues?


Do I retain copyright to my work in KU ScholarWorks?
Yes, you retain any and rights that you had prior to deposit. In the case of a published article where the publisher has granted special permission to you in order to deposit a paper in KU ScholarWorks, you will continue to retain those rights. We only require that you click on a Deposit License that grants us permission to make your work available, and confirms that you have the right to deposit it.


Why do I need to agree to the KU ScholarWorks Deposit License and what does it say?
The Deposit License is an agreement between you and the University of Kansas, allowing KU to make the work available through KU ScholarWorks, and to copy the item for preservation purposes. It s a LIMITED, NON-EXCLUSIVE agreement, meaning no copyright transfer occurs, and you retain all the rights you had before the item was deposited. The license also asks you to confirm that you do indeed own the copyright on the item, and have the right to deposit it in KU ScholarWorks. Please note that if you have published the work elsewhere, your publishing agreement may limit your ability to deposit items in repositories such as KU ScholarWorks.


What rights do I grant the University when I deposit my work in KU ScholarWorks?
You grant to the University of Kansas the non-exclusive right to:

  • reproduce, translate (as defined below), and/or distribute your submission (including the metadata and abstract) worldwide, in any format or medium for non-commercial, academic purposes only.
  • migrate the submission, without changing the content, to any medium or format, and keep more than one copy of your work for purposes of security, back up and preservation.
See the full text of the Deposit License for more information.


May I deposit copies of published articles in KU ScholarWorks?
Yes, but your agreement with the publisher must allow you to do so, or you must obtain permission from the publisher. For more information and resources to help you obtain this permission, please see our Tips and Tools for Working With Publishers.

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Will publishers be willing to accept my article if a pre-publication version is already in KU ScholarWorks?
Publishers have their own policies with regard to this. Please see our Tips and Tools for Working With Publishers for more information and guidance on working with publishers on copyright issues.


How do I change a copyright form?
The original contract may commonly read:

The author transfers exclusively to the publisher copyright (including all rights thereunder) in the work for the duration of copyright and all extensions and renewals thereof, in all languages, throughout the world, and in any form or medium now known or hereafter developed
Add the following language to your contract:
Notwithstanding the above language, I reserve the right to use this work in my teaching and research, for my colleagues at the University of Kansas to use this work in their teaching and research, and I also reserve the right to place an electronic copy of this work on a publicly accessible web site.
KU ScholarWorks also provides an Author's Addendum form that you may fill out and attach to your contract. See Tips and Tools for Working with Publishers for more details.


Where can I get more information about copyright issues?
For more information about copyright, visit http://www.copyright.ku.edu/ or contact copyright@ku.edu.


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