Student Information Systems

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      List of Student Records Training Courses & Descriptions

  • Basics
    Signon, changing password, icons, user defaults, navigation, searches, favorites and academic structure. This course must be completed successfully prior to taking any other training courses.

  • Basic or Detail Student Information (view only access)
    Basic - Student demographic information, schedule of classes and catalog, and student schedules. (Does not include grades or GPA.)*
    Basic [Advanced] - Same as Basic View, plus class and grade rosters, instructor schedules, and class permission numbers.*
    Detail - same as Basic Views, plus more student academic information, such as grades, GPA, and transfer credit.**

  • Service Indicators
    Adding and/ releasing Service Indicators (holds) by academic advisors and university administrative staff.

  • Class Permission Numbers
    Creation of class permission numbers by staff in academic departments.

  • Student Groups
    Maintaining student groups for university departments.

  • Plans & Sub-Plans
    Access to update a student's major by selected university administrative staff.

* - This course must be completed successfully prior to being able to take the Detail Student Information traning course.
** - The Basic Student Information - Advanced training course must be completed successfully prior to being able to take this training course.

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access,, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas, medical center campuses).