Registrar A-Z: A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Privacy at KU

Family Education Rights and Privacy Act

The University of Kansas Student Records Policy was developed in accordance with the Family Education Rights and Privacy Act of 1974, commonly referred to as the "Buckley Amendment." This law was enacted to protect the privacy of students and to provide for the right to inspect and review education records. These rights include, but are not limited to, the following:
  1. The right to inspect and review their education records.
  2. The right to seek correction of their education records.
  3. The right to file complaints concerning alleged failures by the University to comply with the Privacy Act.
  4. The right to restrict the release of directory information. PDF Document
  5. Annual Notification to Students PDF Document
  6. Students may also allow specific individuals additional access to their records.

The Kansas Open Records Act

The Kansas Open Records Act grants individuals the right to inspect and obtain copies of public records created or maintained by public agencies in Kansas. It states that public records or "any recorded information, regardless of form or characteristics, which is made, maintained or kept by or is in the possession of any public agency…shall be open for inspection by any person." The University of Kansas is classified as a public agency for the purpose of this Act. The University of Kansas maintains the following public records:
  • Regulations
  • Policies
  • Minutes/records of open meetings
  • Salaries of public officials
  • Agency budget documents
Learn more about the Kansas Open Records Act.

Clery Act

In 1991, the United States Congress passed the Student Right-to-Know and Campus Security Act, which requires colleges to report the statistics on murder, sex offenses, robbery, aggravated assault, burglary, and motor vehicle theft for three previous years, as well as statistics on arrests for drug and alcohol violations and weapons violations. In October 1998, President Clinton signed an amendment renaming the act the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act requiring that all crimes motivated by hate or bias be included in the statistics.

The University of Kansas recognizes the importance for an institution of higher learning to develop and maintain a safe and secure environment in which the academic and social pursuits of its members can be fully realized.

Click here to access the Clery Annual Security Report and to learn more about safety at the University of Kansas.

Access to and Solicitation of Students and Employees

Solicitation is defined as selling or trying to obtain a desired result by request or plea, persuasion, or formal application.

Membership Solicitation, Students

Membership solicitation of students must comply with the Board of Regents and University policies on equal opportunity and with the Regents Policy on Organizational Membership. All campus-related organizations are required to adhere to the equal opportunity policies in the selection of their members, except that, in accordance with Title IX of the Federal Educational Amendment of 1972, the prohibition against membership discrimination on the basis of gender does not apply to social fraternities or sororities. Regents policy recognizes the right of organizations to establish standards for membership, provided that all students are afforded an equal opportunity to meet those standards.

Membership or other solicitations of students in the Kansas and Burge Unions, in the facilities of the Student Housing Department, and in the facilities of the Kansas University Athletic Corporation (KUAC) fall under the policies established respective to these entities.

Membership Solicitations, Employees

Representatives of external organizations who are sponsoring informational meetings or are engaged in recruiting efforts may occasionally contact faculty, staff, or student employees.

Faculty, staff, and student employees may meet with external organization representatives on their own time in public areas as long as these meetings do not obstruct or interfere with the teaching, research or learning functions, or other normal and necessary activities of the institution.

Employees also may distribute external organization information on their own time an in public areas but must comply with the cited Regents policy and with the University Policy on Bulletin Boards and Posting of Materials. No external organization materials may be posted on departmental or restricted use bulletin boards without the authorization of Human Resources after consulting with the department. The University does not authorize meetings with external organization representatives or distribution of external organization material in non-public areas or on work time.

The use of departmental mailboxes is within the control of the campus department. However, before permitting the distribution of any external organization material in departmental mailboxes, the department should consult with and receive authorization from Human Resources.

Any campus solicitation of faculty, staff, or student employees by representatives of external organizations should be reported immediately to Ola Faucher (964-7411) or Linda Fund (864-7426), Human Resources, to assure that those activities comply with University policy.

Other Solicitation and Sales

All sales or solicitations must be approved by the University Events Committee. No selling is permitted on campus unless the activity or event is for the benefit of the University community, is under sponsorship of a registered organization or University office, and a reasonable share of the profit will be recycled into non-profit, philanthropic or student services projects of the sponsoring organization or office. No activity or event will be approved for the financial gain of individuals, and no activity that involves the regular use of University facilities and results in financial gain or profit to an individual is permitted.

Use of Bulletin Boards and Posting of Materials

The use of bulletin boards within campus classrooms is restricted to instructional information, as defined by the instructors who use each room. Other bulletin boards are designated for use by university units and may not be used for non-unit related information. In no case may external organization materials be posted in classrooms. Public bulletin boards on campus are intended primarily for use by students, faculty, and staff. General information may be posted only on public bulletin boards. No materials may be posted on walls, exterior doors, chairs, utility poles, bus stops, newspaper distribution boxes, or other surfaces not designated for such purposes. Improperly posted materials are subject to immediate removal without notice to the sponsor, who may be billed for costs related to removal, clean up, or repair.

United Way

The annual United Way campus campaign is a special case insofar as solicitations are concerned, as Kansas statutes specifically permit state employees to make United Way contributions through payroll deductions.

Retirement Plan Providers

The Board of Regents has approved four retirement plan providers, TIAA-CREF, the Aetna Life Insurance and Annuity Company, Lincoln National Pension Company, and the Security Benefit Life Insurance Company, and a number of providers of voluntary tax shelter annuities (VTSA). The University has approved the Teachers and Employee Association (TEA) as a provider of optional group life insurance and disability insurance to faculty and staff. Designated representatives of the retirement plan providers, approved VTSA providers, and TEA are permitted to meet with faculty and staff on campus in order to confer about retirement planning and/or life and disability insurance needs. Representatives of other companies offering life insurance are not authorized to meet with faculty and staff on campus.

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Representatives of companies that produce educational materials

Faculty and staff members who wish to do so may meet in their offices on campus with representatives of textbook publishing companies and companies that provide other educational materials such as software. Solicitation by such vendors of faculty, staff and students in classrooms or in public areas of academic buildings is never permitted.

The complete Overview of Policies on Access to and Solicitation of Students and Employees.

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access,, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas, medical center campuses).