Enrollment Certification
The University of Kansas participates in the National Student Clearinghouse (NSC) located in Herndon, VA. Four times a semester (after the second day of classes, at approximately 20th day, mid semester, and after finals) KU submits a secure FTP (File Transfer Protocol) of students' enrollment status to the NSC who then supplies verification to lending agencies. All loan deferment forms are now forwarded to the NSC. The University does not supply information directly to lending agencies. This process speeds the flow of information to lenders and provides them with an available record of all enrollment status including enrollment at other, participating, institutions. The University of Kansas joined this service to enhance speed and accuracy.
Deferments for current enrollment will not be sent until after the first day of the semester. If you need to notify the lender of a previous semester's enrollment, please indicate this on the deferment request. You must be enrolled at least half time, or be enrolled in at least 3 hours with a GTA/GRA appointment, or be in a special internship program approved by the University to qualify for a deferment. If a student registers late, or receives an exception for a retroactive withdrawal, this information may not be reported until the next submission cycle.
Ordering an Enrollment Certification
Online Self-Service
The Office of the University Registrar now provides a Self-Service Site for Enrollment Certification through the National Student Clearinghouse. This site can be used to:
- Produce a certificate of current enrollment
- Produce a certificate of all enrollment at the University of Kansas
- View your enrollment information on file with the Clearinghouse
- View student loan deferment notifications provided by the Clearinghouse to your loan holders
- View proofs of enrollment that the Clearinghouse has provided to health insurers or other providers of student services or products
Enrollment Certification Request Form
For more specific Enrollment Certification requests, please continue to use this enrollment certification request form. The form can be used to produce enrollment certifications for:
- Enrollment Certifications only for specific semesters
- Enrollment Certifications that include more information, such as GPA or Good Standing, or Good Student Discount information
- Former students without an active KU Online ID looking to produce records of past enrollment
Fees for Enrollment Certification:
Enrollment Certifications |
Online Self-Service
Regular Processing Regular Processing Intl. Mail Regular Processing Fed Ex Same Day Processing US Mail and Pick Up Same Day Processing Intl. Mail Same Day Processing Fed Ex | ||||||
Current student |
No charge |
No charge |
No charge |
$25.00 |
$15.00 |
$22.00 |
$40.00 |
Addtl. to same address |
N/A |
No charge |
No charge |
No charge |
$15.00 |
$15.00 |
$15.00 |
Former student |
No charge* |
$3.00 |
$10.00 |
$28.00 |
$15.00 |
$22.00 |
$40.00 |
Addtl. to same address |
N/A |
$3.00 |
$3.00 |
$3.00 |
$15.00 |
$15.00 |
$15.00 |
** $5.00 per document page Fax fee in addition to processing charges
*** We reserve the right to charge a $3.00 per document notary fee.
Some information is available to the public without the student's signature, but more specific information (i.e. credit hours, GPA, ect.) can only be released by providing a form signed by the student.
Enrollment Certification for Loan Deferments
Occasionally your circumstances may necessitate that a manual deferment form be submitted to your lender. If that is the case, please complete our loan deferment form. Be sure to be in contact with your lender to see if they are a Clearinghose participant prior to submitting the form to our office. Submission of a deferment form in conjunction of the report from the Clearinghouse may cause problems particularly if there is a discrepancy in the two due to a change in enrollment between the date of the form and the date of the submission. If you have a unique situation, please contact our certification staff to explain your needs.
If you are eligible for deferment, but received a collection letter you should:
Contact your lender or loan servicer to verify your deferment status. Sometimes deferment forms are received between the time the NSC supplies the information and the lending agency sends out collection letters.
If your lender or servicer is unable to verify your deferment, contact the National Student Clearinghouse at:
- Phone: 703-742-4200
- Customer Service hours: Mon.-Thu., 9 am-7 pm and Fri., 9 am-5 pm EST)
- E-mail: service@studentclearinghouse.org
- Fax: 703-742-7792
- Mail:
National Student Clearinghouse
13454 Sunrise Valley Dr., Suite 300
Herndon, VA 20171. - Web: www.studentclearinghouse.org
If an emergency exists - ie: you are being threatened with default - the Clearinghouse will contact the lender with the appropriate information and ensure the proper form is processed on a high priority basis.
Third Party Requests:
The Office of the University Registrar does not provide documentation of enrollment status at the request of a third party. Third parties must submit their request to the National Student Clearinghouse online, by telephone (703.742.4200), or by fax (703.742.4239).
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