Office of Institutional Research and Planning
Person-Specific Data Requests
Requests for individually identifiable student information require the permission
of the Registrar for release. The permission request should be sent to the Registrar and should include a description of the
information requested and the intended use of the detail data.
Requests for individually identifiable employee information must have written authorization from the Director of Human
Resources & Equal Opportunity (HR/EO) or his/her designee. Some information may also require the additional authorization of the
Director of Payroll, Comptroller, or Provost’s Office for faculty data. The request should be sent to the Director of HR/EO and
should include a description of the information requested, the purpose of the release or use, how the data will be kept secure,
and who will be accessing the data. For additional information, see the
HR/EO website.
If your information request involves data that will used for a survey or requires
personally identifiable information to identify or contact students, you must receive permission from the
Human Subject Committee of Lawrence (HSCL).
Those wishing to contact students or faculty via email may be able to use an
Exchange distribution list or a listserv. Follow the links
included here to find out more about these options and what permissions, if any, are needed for using a particular distribution list
or listserv.
Requests for mailing lists of faculty and staff may be made directly to HR/EO online.
Many projects require only summary data (e.g. total numbers or percentages). Please review existing summary reports available at the
OIRP website (including KU Profiles)
to see if these may meet your data needs.
OIRP recommends that you review these materials and obtain any needed permissions early in your project. Please contact our office
if you have additional questions.
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