Professional Record Online (PRO)

Frequently Asked Questions

Q. Will the data collected be available to Deans or other administrators who need to prepare annual reports or complete accreditation documents?
A. Yes, one of the benefits of the system is that it will make it easier to gather and analyze aggregated data on faculty activities that is currently available only in “paper” form.
Q. Will the data collected contain a sufficient level of detail to adequately inform annual evaluations such as details about time commitment for service work and graduate supervision?
A. PRO is sufficiently flexible to collect the data that the unit requires.
Q. Will the system be able to capture and store representations of performances or other non-print scholarly activity such as recordings of musical performances, and video of dance or theatrical productions?
A.Only text or print material can be stored in PRO. There is a 50MB limit on the file size of documents stored. URL's and links to online information can be stored in PRO.
Q. Who can view individual faculty screens in PRO?
A. Very few individuals can see the PRO data screens that the individual faculty uses. Individual faculty screens may be edited by only a limited number of staff including: PRO data entry team members during implementation, designees in schools/college or units assigned to key faculty information into PRO, and the PRO project manager. Deans, department chairs, and other administrators may run reports or download data for faculty in their unit, but cannot access, view, or edit individual faculty screens or records.
Q. Will PRO be used to populate information on faculty web pages?
A.The Content Management System (CMS) acquired by KU's IT Services for creating faculty pages will interface with PRO. The PRO data that will appear in faculty web pages is yet to be determined. Schools/units will decide the PRO information to be displayed on faculty web pages.
Q. Who will own the data?
A. KU will retain all ownership of the data incorporated in PRO. In addition, as spelled out in the principles the steering committee has articulated, faculty will have control over how their individual data are reported and represented.
Q. Will the system make it easier to identify faculty with expertise in particular areas?
A. Yes. One of the advantages of PRO is making information about faculty expertise and scholarly activities searchable and accessible.
Q. How will data be entered into PRO?
A. Individuals will be responsible for updating their own information and insuring its accuracy, though they will be able to delegate this responsibility should they wish. Initially the system will be pre-populated with data so retrospective information will not need to be entered by hand. Faculty will, however, have to confirm this information.
Q. How does PRO relate to KU’s Open Access Initiative?
A. These are separate and distinct activities. PRO is not a competitor system for storing or accessing scholarly products. Faculty may indicate their wish to participate in the Open Access Initiative and their information will be provided to the University Library to facilitate that process.
Q. What vendor software is being used for PRO?
A. Digital Measures Activity InsightTM was selected summer 2011 as the most appropriate solution to build PRO. Digital Measures hosts the software and assists with ongoing development of the system. The Digital Measures Activity Insight base product has been highly customized to meet campus needs. For more information, see the Digital Measures website:
Q. Is KU locked into using the Digital Measures tools that support PRO?
A.No. KU retains the rights to the data, and will be able to extract the entire database in a format that would make it easy to transfer to another system in the future should that be desirable.
Q. Who oversees the development and implementation of PRO?
A. The PRO Steering Committee oversees the ongoing development of PRO. A list of steering committee members is posted at the PRO website. Additionally, school/college/unit or department heads are involved in PRO development, creation of unit reports, and training of faculty. The school/college/unit or department head determines the timeline for implementation.
Q. Is PRO the same across all KU units?
A. No. Screens, fields, and codes/classifications have been customized for schools/college. PRO is however, a single database for the KU campus which facilitates campus-wide reporting.


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