GUIDELINES FOR REVIEWING STUDENT DATA

Return any corrections or additions to the Student Data to OIRP in 339 Carruth-O'Leary by Wednesday November 29. Student Data Review Instructions updated November 17, 2006 Hints for Reviewing the Student Data 1. Initial Semester in Doctoral Program The time frame is Summer 1996 - Spring 2006 For most programs, the initial semester in the doctoral program is the first semester that a student has the doctoral code on the Student Records system. If this does not accurately represent your program contact Sandra Hannon (sandra-hannon@ku.edu) immediately. If the initial semester on the form is incorrect, write the correct semester on the student data worksheet and provide a do-all or other documentation. 2. Comprehensive Oral Date If the Oral Comp field is blank, there is no record on the Student Records system. If this is incorrect, write in the correct date and provide a copy of the do-all showing that the oral comp was completed. If the oral comp date is wrong it may be because the date is for a different doctoral program. The Student Records system does not indicate for which program the Oral Comp was taken. 3. Full-time/Part-time Status Indicate which students your program considers to be full-time doctoral students during the time prior to completion of the Oral Comp. In general, count a student as full-time unless he/she was part-time enough to affect the time to degree. As reference, the Graduate School definition for full-time is 9 credit hours or 6 credit with a .50 FTE GTA/GRA appointment.