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KUCR FY2008 Year End Memo

 

TO:              Administrative Assistants

FROM:        Jan Grady

RE:              KU Center for Research (KUCR) FY2008 Year End Procedures

Please observe the following procedures to help us close FY2008 successfully for the KUCR business unit.

Life Span Institute Deadline

Date

KU Center for Research Deadline

Date

Voucher Entry Stop Date

5:00pm June 24

Voucher Entry Stop Date

5:00 pm June 27

Voucher logs, travel claims, expense reimbursements and people payments must be received at LSI

5:00pm June 26

Voucher logs, travel claims, expense reimbursements and people payments must be received KUCR

5:00 pm July 1

Purchasing

June 23

Purchasing

June 27

Deposits

June 26

Deposits

Noon June 30

Payroll Adjustments

May 30

Payroll Adjustments

June 6

Please do not enter any vouchers after 5pm on June 24th.  Voucher logs submitted after the LSI deadline will be returned to you and the respective vouchers will be deleted.  This action is necessary in order to prepare for the PeopleSoft 9.0 reimplementation.  Re-entry will be required in PeopleSoft 9.0 once it is available, which is estimated to be sometime between July 10th to 15th.  Any payments that have not been entered by June 24, you will be required to hold until you can begin using PeopleSoft 9.0.  This includes all invoices, travel, expense reimbursements, participant payments, people payments, etc.  Please continue to send your PO/Purchase pay documents for airfare to me electronically.  We will be paying airfare through the end of June.

The last BPC payment for KUCR will be made in June.  July’s payment will be handled differently with the new 9.0 PeopleSoft reimplementation.

If you have any questions, please feel free to contact me.  We appreciate your help and understanding for meeting the FY2008 deadlines for KU Center for Research.