KUTC

Coordinated Plan |Coordinated Plan Steps |Assessment Packets |Stakeholders|Public Notices/ Letters|Resources |CTD Coordinated Plans

Click on the arrow in the drop down box and select desired step.

Select a Step: Pre-meeting Step 1: Conduct Inventory Step 2: Assess Needs During Meeting Step 3: Identify Strategies Step 4: Develop Coordination Actions Final Step: Implement Plan

Step 1: Conduct an Inventory

a) Identify the necessary stakeholders to the process. These stakeholders should include:

• Transportation Providers
• Human Service Providers
• Advocacy/Consumer Organizations
• Local Emergency Officials
• Representatives of Intercity bus needs

Click on the Stakeholders button for links to these networks in the state and your counties.

b) Transportation Provider County Inventory

1. Send the Transportation Provider County Inventory to each transportation provider in your district.

Files to Download:

• Transportation Provider County Inventory
• Instructions for Transportation Provider County Inventory

2. Once you have the completed inventories from your providers, consolidate the information for each county in your district.

3. KUTC will provide assistance in calculating the demand based on the data in your inventory.

c) Human Service Provider Inventory

1. Send the Human Service Provider Inventory and Human Service Provider County Inventory to each human services provider in your district.

Files to Download:

• Human Service Provider Inventory and County Inventory
• Instructions for Human Service Provider Inventory

2. Once you have the completed inventories from your providers, consolidate the information for each county in your district

3. KUTC will provide assistance in calculating the demand based on the data in your inventory.

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Step 2: Assessing Transportation Needs

a) KUTC will send you a report that provides your demand estimation for program and non-program transportation. Program related trips are those that would not occur but for the existence and operation of a specific social service program. Analyze the data and determine whether there are gaps or duplications.

b) Prepare a report to be presented at the first planning meeting that includes the following:

• The survey results
• The demand estimation
• The inventory with duplication and gaps
• A map of the service area representing duplication and gaps (click here to find a printable map of your CTD)
  

c) The follwing should be addressed while preparing for the first planning meeting:

• Does a plan exist? Are there planning processes in place? Do you want to use an existing group or construct a new group?
• Who should be involved in the development of the coordinated plans?
  • SAFETEA-LU encourages you to include new stakeholders.
  • Link to list of stakeholders you may want to involve
  • Link to sample public notices and invitation letters
• What are the meeting preparation logistical concerns?
  • Link to a meeting preparation guide
• What is the agenda?
  • Link to a sample agenda
• What are the ground rules for the meeting?
  • Link to sample ground rules

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Step 3: Identify Strategies to Address Gaps

a) Present a report of the following at the first planning meeting:

• The survey results
• The demand estimation
• The inventory with duplication and gaps
• A map of the service area representing duplication and gaps (click here to find a printable map of your CTD)

b) After you have reviewed the results and inventory during your first meeting, each participant must complete the Framework for Action: Self Assessment Tool for Communities on their own.

c) Discuss the self-assessment as a large group. On a flip chart, capture the answers to the following questions:

• What do we do well? Those categories where they answered “Done Well.”
• Where do we need to do better? Those categories where they answered “Needs to Begin” or “Needs Significant Action.” This will help during the next step.

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Step 4: Develop Coordination Actions

a) Create a short list of priorities:

• Ask the group to establish the target number of priorities.
• Engage the group in an open-ended discussion about the strategy.
• Each priority will have an action plan.

Consult the Framework for Action: Facilitator’s Guide pages 20-22 for tools to narrow many priorities into a short list.

b) Create a Coordinated Plan that provides the following:

• A description of the service area
• The inventory with demand and gap analysis
• The desired goals, outcomes, or changes
• The major strategies that will be pursued or explored
• The timeline for major milestones and the final product
• The resources needed and who will provide them
• Those responsible for carrying out the tasks
• The communication strategy

Click here for a template of the Coordinated Plan that you must create.

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Final Step: Implementing the Plan

This step requires the CTD and its implementation group to monitor the progress of the Coordinated Plan.

Each quarter the CTD will document the progress that has been made and what has been achieved.

Click here for a template of the Progress Report that will help you monitor your progess.

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