Facilities Services

VEHICLE RENTAL (MOTOR POOL)


To make vehicle reservations, please call the motor pool office at (785) 864-3902. For additional information, please see the Vehicle Rental Manual(pdf).

Frequently Asked Questions

1. Where is Vehicle Rental located?
2. What types of vehicles are available for rent?
3. Who is eligible to rent from Vehicle Rental?
4. What are the hours of operation?
5. What does it cost to rent a vehicle?
6. How do customers refuel rental pool vehicles?
7. Where can customers park their personal vehicles while using a KU rental vehicle?
8. How do I pay the bill once the trip is over and the car is returned?

1. Where is Vehicle Rental located?

The official address is 1505 Westbrooke Street, Lawrence. The vehicle rental office is located on West Campus at the University of Kansas Garage. The garage is the metal building with the gas pumps, across 15th Street, south of the Orchards Golf Course.

2. What types of vehicles are available for rent?

There are 18 sedans, and 8 each passenger-type van.

3. Who is eligible to rent from Vehicle Rental?

State employees performing state business. Preference is given to state employees of KU but any state employee may rent from Vehicle Rental for official use.

4. What are the hours of operation?

Reservations can be made between the hours of 7:00 a.m. and 3:30 p.m. weekdays. Voice messages may be left 24 hrs. Reserved vehicles may be picked up between the hours of 6:00 a.m. and 6:00 p.m. (other times may be arranged with advance notice.)

5. What does it cost to rent a vehicle?

Sedans rent for $0.42/mile, minivans for $0.48/mile, and 12-passenger vans for $0.60/mile. Vehicles checked out more than 4 hours are assessed a 100-mile minimum charge for the day. This rate includes all fuel but does not include parking fees or toll road costs. These rates are subject to change - inquire about current rates when making reservations.

6. How do customers refuel rental pool vehicles?

All vehicles are issued with a full tank of gasoline. If the vehicle requires fuel and is being operated in or around Lawrence, it can be fueled at the KU garage between 6-6 weekdays. Otherwise a credit card will be provided for fuel purchases. If for some reason the credit card is not accepted and the customer must purchase fuel with personal funds, the rental bill will be credited for the fuel purchase. The employee's department will reimburse the individual on a travel expense voucher.

7. Where can customers park their personal vehicles while using a KU rental vehicle?

If the personal vehicle displays a valid KU permit, it can be parked in the upper lot (easternmost) near the Garage. If the vehicle does not display a current KU permit, contact the Vehicle Rental office for assistance.

8. How do I pay the bill once the trip is over and the car is returned?

Vehicle Rental bills KU departments on a once-monthly basis. It is easy to pay Vehicle Rental charges using the KU PeopleSoft financial system. Contact FS Accounting @ 864-5615 for assistance.


The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, retaliation, gender identity, gender expression and genetic information in the University’s programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies and is the University’s Title IX Coordinator: the Executive Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.