VEHICLE RENTAL (MOTOR POOL)

1. Where is Vehicle Rental located?
2. What types of vehicles are available for rent?
3. Who is eligible to rent from Vehicle Rental?
4. What are the hours of operation?
5. What does it cost to rent a vehicle?
6. How do customers refuel rental pool vehicles?
7. Where can customers park their personal vehicles while using a KU rental vehicle?
8. How do I pay the bill once the trip is over and the car is returned?

The official address is 1505 Westbrooke Street, Lawrence. The vehicle rental office is located on West Campus at the University of Kansas Garage. The garage is the metal building with the gas pumps, across 15th Street, south of the Orchards Golf Course.

There are 18 sedans, 8 each passenger-type vans and 1 cargo van.

State employees performing state business. Preference is given to state employees of KU but any state employee may rent from Vehicle Rental for official use.

Reservations can be made between the hours of 7:00 a.m. and 3:30 p.m. weekdays. Voice messages may be left 24 hrs. Reserved vehicles may be picked up between the hours of 6:00 a.m. and 6:00 p.m. (other times may be arranged with advance notice.)

Sedans rent for $0.31/mile and vans for $0.40/mile. Vehicles checked out more than 4 hours are assessed a 100-mile minimum charge for the day. This rate includes all fuel but does not include parking fees or toll road costs. These rates are subject to change - inquire about current rates when making reservations.

All vehicles are issued with a full tank of gasoline. If the vehicle requires fuel and is being operated in or around Lawrence, it can be fueled at the KU garage between 6-6 weekdays. Otherwise a credit card will be provided for fuel purchases. If for some reason the credit card is not accepted and the customer must purchase fuel with personal funds, the rental bill will be credited for the fuel purchase. The employee's department will reimburse the individual on a travel expense voucher.

If the personal vehicle displays a valid KU permit, it can be parked in the upper lot (easternmost) near the Garage. If the vehicle does not display a current KU permit, contact the Vehicle Rental office for assistance.

Vehicle Rental bills KU departments on a once-monthly basis. It is easy to pay Vehicle Rental charges using the KU PeopleSoft financial system. Contact FO Accounting @ 864-5615 for assistance.