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University Regulations

For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Academic Integrity

The College of Liberal Arts and Sciences strictly enforces KU and CLAS policies on academic misconduct. Academic integrity requires honest performance of academic responsibilities by students. These include preparation of assignments, reports and research papers, taking examinations, completing administrative requirements, and a sincere and conscientious effort by students to abide by the policies set forth by instructors. See Academic Integrity on the Regulations page.

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Change of School

To change from one school to another, you must submit a Change of School form in the dean’s office of the school you plan to enter or in College Student Academic Services if you plan to enter the College. Follow the deadlines on the form. See the school’s requirements for admission.

Students applying for admission to the College from other schools in the university must meet the same minimum grade-point average requirements in KU attempted course work as continuing College students. Consult College Student Academic Services, Strong Hall, 1450 Jayhawk Blvd., Room 109, Lawrence, KS 66045-7518, 785-864-3500.

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Credit/No Credit

A Credit/No Credit option is available to all degree-seeking undergraduates. You may enroll in 1 course a semester under the option, if the course is not in your major or minor. To exercise the option, you must fill out a card at the dean’s office of the school in which you are enrolled during the fifth and sixth weeks of the semester (or the third week of summer session and 8-week courses). See the Schedule of Classes for current dates for electing this option. After the close of the option period, the choice cannot be changed. Under the option, a grade of Credit is recorded for grades of A, B, or C; No Credit is recorded for grades of D or F. Courses graded Credit or No Credit do not count in computing the grade-point average. Courses graded Credit are included in the total hours counted toward graduation. Courses graded No Credit do not count toward graduation. For more information, visit the KU Policy Library.

Warning: Certain undesirable consequences may result from exercising the option. Some schools, scholarship committees, and honorary societies do not accept this grading system and convert grades of No Credit to F when computing grade-point averages.

Students must fill out a request in College Student Academic Services. The university-established timeline for exercising this option is strictly enforced.

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Enrollment

See the Enrollment Guide for complete enrollment information.

New and Readmitted Student Enrollment

Immediately before the beginning of classes each term, an enrollment session is scheduled for new students. New students admitted for summer or fall term have an additional option of enrolling in fall courses during one of several summer orientation sessions. Invitations to orientation are sent automatically to newly admitted and readmitted students who applied for the spring, summer, or fall terms (except nondegree-seeking students). Readmitted students may attend a special abbreviated orientation session, may enroll during continuing enrollment, or may attend the enrollment sessions immediately before the start of the semester. Readmitted students whose readmission applications are completed by a designated date also may enroll during continuing enrollment, after meeting with an adviser. All students must preregister for orientation and enrollment sessions.

International students must complete the required check-in processes before enrollment and are encouraged to attend International Student Orientation, which includes advising and enrollment sessions.

Continuing Enrollment

This enrollment allows students who are currently enrolled during one term to enroll for the next term. Spring-enrolled students enroll in April for the following summer session or fall semester or both. Fall-enrolled students enroll in October or November for the following spring semester.

Late Enrollment

Each semester, the Schedule of Classes announces dates for late enrollment and the last day to submit a Petition to Late Enroll. A student may enroll in a course or change class sections after the semester has been in session for 4 weeks only if the course has met fewer than 25 percent of the class sessions. For most classes, the faculty have established earlier dates for beginning class attendance and participation. A fee is assessed for late enrollment.

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Grading

The letters A, B, C, D, S (satisfactory), and Credit indicate passing work. The letters F and U (unsatisfactory) and No Credit indicate that the quality of work was such that, to obtain credit, the student must repeat regular course work. P represents satisfactory progress (an interim grade pending completion of a subsequent term’s course work). See the KU Policy Library for more information.

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Graduation with Honors

Undergraduates may earn honors upon graduation in 3 ways. The student may graduate with distinction or highest distinction, earn departmental honors in the major, or complete the University Honors Program. It is possible to earn honors in 1 of these areas, any combination of them, or all 3. The award of honors is noted on the student’s transcript and in the Commencement program. Distinction and highest distinction are noted on the diploma.

Graduation with Distinction or Highest Distinction

The top 10 percent of each year’s graduating class is designated as graduating with distinction. Of these, the top one-third is designated as graduating with highest distinction. To be eligible, students must have completed at least 60 credit hours, graded A through F, in residence at KU. See Required Work in Residence below.

Graduation with Departmental Honors

Most departments and programs allow qualified majors to work toward graduation with departmental honors. Graduation with departmental honors is awarded in recognition of exceptional performance in the major, completion of a program of independent research or an alternative project, and a strong overall academic record.

In addition to the requirements of individual departments and programs (which must be approved by the College committee on undergraduate studies and advising), the College requires the following for graduation with departmental honors:

  1. Candidates must declare the intention to work for departmental honors with the appropriate departmental honors coordinator(s) no later than the time of enrollment for the final undergraduate semester, but sooner if required by the department(s). Copies of the intent form should be returned to College Student Academic Services.
  2. At the end of the final undergraduate semester, the candidate must have achieved an overall grade-point average of at least 3.25 and a grade-point average of at least 3.5 in the major. Both overall and major grade-point averages include work done at other institutions, as well as at KU. No minimum grade-point average is required to declare candidacy for graduation with departmental honors unless specified by the department.
  3. Each candidate’s departmental honors work must include independent research or an acceptable alternative project. The results of research are presented in a form appropriate to the requirements of the major department. Equivalents to the independent research component are established by approved departmental honors programs. In courses meeting the independent research requirement, the candidate must earn a grade of B or higher. Successful completion of all departmental honors requirements must be certified to the departmental honors coordinator(s) by a panel composed of at least three members of the College faculty who have read the report of the independent research and heard the oral presentation, where required.

Petitions

A department or program may petition to award graduation with departmental honors to deserving students who, for good reason, do not meet every College and departmental requirement. Send petitions to the committee on undergraduate studies and advising, College Student Academic Services.

Late Completion of Honors Requirement

Requirements for graduation with honors may be completed after the date on which certifications are requested from departments. In fact, requirements—for example, the completion of an honors thesis for which the credit hours are not needed to graduate—may be completed after a student has graduated. When a candidate finishes all requirements, departments must notify College Student Academic Services in writing.

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Honor Roll

Undergraduates with grade-point averages of 3.5 who have completed at least 12 hours with letter grades are recognized on the honor roll or dean’s list in fall and spring. An Honor Roll notation appears on the transcript.

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Honors Program

The University Honors Program provides opportunities for outstanding and creative undergraduates in all schools at KU to develop their full potential during their undergraduate years. See Honors in this section of the online catalog for further information.

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Incompletes

The letter I indicates incomplete work, such as may be completed without re-enrollment in the course. The letter I should not be used when a definite grade can be assigned for the work done. It is not given for the work of a student in any course except to indicate that some part of the work has, for reasons beyond the student’s control, not been done, while the rest has been satisfactorily completed. At the time an I is reported on the electronic roster, the character and amount of work needed, as well as the date required for completion and lapse grade if further work is not completed by this date, should be indicated.

A student who has an I posted for a course must make up the work by the date determined by the instructor, in consultation with the student, which may not exceed 1 calendar year, or the last day of the term of graduation, whichever comes first. An I not removed according to this rule automatically converts to a grade of F or U, or the lapse grade assigned by the course instructor, and appears on the student’s record.

Extensions to the time limit may be granted by the dean’s representative upon submission of a petition from the student containing the endorsement of the course instructor who assigned the I grade, or the department chairperson if the instructor is unavailable. After the I grade is converted to a grade of F or U, the grade may only be changed in accordance with USRR Article II, Section 3.

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Maximum and Minimum Undergraduate Semester Enrollment

No undergraduate may enroll for more than 20 hours a semester except by permission of the assistant dean of Student Academic Services. Summer enrollment is limited to 10 hours. Permission is not considered unless the student has demonstrated high levels of academic ability in previous semesters.

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Prerequisites and Corequisites

Students are advised to enroll according to prerequisites and corequisites noted in individual course descriptions. These prerequisites are enforced in a variety of ways including blocking enrollment, administrative drops without notice, etc.

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Probation

The College reviews all students at the end of fall and spring semesters and summer term to determine their academic standing. Students must maintain a 2.0 cumulative KU grade-point average to be in good academic standing. Students below that average are placed on probation.

  • Freshmen and Sophomores on Probation (between 0 and 59 completed hours): Each student in this category must earn a 2.0 KU term grade-point average until his or her cumulative KU grade-point average reaches 2.0, returning the student to good academic standing. Students who fail to meet these requirements are dismissed.
  • Juniors and Seniors on Probation (60 or more completed hours): Each student in this category must earn a 2.5 KU term grade-point average until his or her cumulative KU grade-point average reaches 2.0, returning the student to good academic standing. Students who fail to meet these requirements are dismissed.

To return to the College of Liberal Arts and Sciences, the student must follow CLAS readmission guidelines.

Readmission after Dismissal

Students dismissed for the first time from the College of Liberal Arts and Sciences must wait at least 1 full fall or spring semester before returning to KU*. Summer session does not count as a full semester. In addition, a dismissed student must demonstrate academic success by completing a minimum of 6 hours of transferable academic course work at another higher education institution. To be readmitted, students must attain a grade-point average of 2.5 or higher in all hours taken after dismissal. All course work taken at every institution is calculated into the grade-point average since dismissal, even if the student opted for that institution’s retake policy. If students are lacking math or English courses to fulfill the Early and Continuous Enrollment requirements, they must complete all the courses necessary, through ENGL 101 (or equivalent) and MATH 101* (or equivalent) during the dismissal period. The College reviews the status of students dismissed from another KU school, based on CLAS regulations, beginning with the initial KU term. If the student would have been dismissed under CLAS regulations, this is considered a first dismissal, even though the student was not a CLAS student. Upon readmission, the student must maintain at least a 2.5 semester grade-point average until reaching good academic status to be allowed to continue in the College.

*This may mean that some students must actually wait more than 1 semester to meet these conditions and apply for readmission.

Students dismissed for the second time from the College of Liberal Arts and Sciences must wait at least one academic year before applying for readmission. In addition, a dismissed student must demonstrate academic success by completing a minimum of 12 hours of transferable academic course work at another higher education institution. To be readmitted, students must attain a grade-point average of 2.5 or higher in all hours taken after dismissal. All course work taken at every institution is calculated into the grade-point average since dismissal, even if the student opted for that institution’s retake policy. If students are lacking ENGL 102 (or equivalent) and the second required math course (MATH 105, MATH 106, MATH 111, MATH 115, MATH 121, MATH 365 or BIOL 570 or an equivalent course), they must complete these courses during the dismissal period. Upon readmission, the student must maintain at least a 2.5 semester grade-point average until reaching good academic status to be allowed to continue in the College of Liberal Arts and Sciences.

Note: Students who are in their last 30 hours must meet with the readmission adviser in College Student Academic Services to discuss their options.

A third dismissal is final.

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Required Undergraduate Work in Residence

Junior/Senior Hours Required for Graduation

KU requires all students pursuing bachelor’s degrees to complete a minimum of 45 credit hours at the junior/senior level (courses numbered 300 and above). The College of Liberal Arts and Sciences requires that 30 of these 45 credit hours be completed in residence.

Hours in the Major: Maximums and Minimums

There is no limit on hours taken in the major for the B.A., B.G.S., or B.S. degree. Departments are not allowed to require more than 40 hours in the major for the B.A. or more than 50 hours in the major for the B.S. Some skills courses, generally those used to fulfill general education degree requirements in English, mathematics, and a second language, are not included in this maximum limit. A minimum of 12 hours in the major must be in courses numbered 300 or above. At least 15 hours in each major(s) must be taken in residence at KU.

Students wishing to take courses out of residence in the last 30 hours must petition College Student Academic Services before enrolling in courses outside of KU.

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Time Limits

Undergraduates are strongly encouraged to complete the bachelor’s degree within 4 academic years. Students should complete a minimum of 31 credit hours each year. If a student is unable to complete 31 hours in the fall and spring terms, summer enrollment should be strongly considered.

Undergraduates readmitted 10 years or more after the initial term of degree-seeking admission to KU must fulfill all current requirements (this includes general education, major, minor, and all other related policies) to earn a degree.

Undergraduates who have completed all requirements but have not yet graduated within 10 years or more after the initial degree-seeking term of admission to KU must be readmitted in order to apply for graduation.

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Transfer of Credit

CredTran is a transfer course equivalency system that lists more than 2,200 colleges and universities from which KU has accepted transfer courses in the past. If your school or course is not listed, your evaluation will be completed when you are admitted to KU.

Only transfer grades of C or higher contribute to total hours earned for students entering KU in spring 1990 or after, and for courses taken in spring 1990 or after by all students. For questions about transfer work fulfilling College requirements, contact College Student Academic Services, 109 Strong Hall.

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University Regulations

Graduate students should also see General Regulations in the Graduate Studies section of the online catalog. For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Academic and Research Integrity

The College of Liberal Arts and Sciences strictly enforces KU and CLAS policies on academic and scholarly misconduct. Academic integrity requires honest performance of academic and research responsibilities by students. These include, but are not limited to, ethical preparation of assignments, reports, and research papers; completion of examinations; ethical treatment of human and animal subjects; execution of administrative requirements; and a sincere and conscientious effort by students to abide by the policies set forth by instructors and research advisers.

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Enrollment

(Degree, Nondegree, Certificate)

9 credit hours in fall or spring semester and 6 hours in summer session constitute full-time enrollment in graduate study. See also Enrollment Policy in the Graduate Studies section of the online catalog.

Maximum enrollment for graduate students, except in rare instances, is 16 hours in fall or spring semester and 9 hours in summer session. The enrollment of a student who is working full time on a dissertation must reflect that fact.

Certificate students may have different course-load requirements. Check with an appropriate adviser.

Generally, no student is accepted and allowed to enroll after the first 4 weeks of a semester or the first 2 weeks of a summer session.

Dual Enrollments

Students enrolled in 2 schools or working on 2 degrees at the same time must complete the work for both degrees. No courses count toward both degrees, except in the joint degree programs that have been established (e.g., M.P.A./J.D., M.A. in Economics/J.D., M.B.A./M.A. in Area Studies, etc.). See also Combined Degrees in the Graduate Studies section of the online catalog.

Failure to Enroll

All graduate students are expected to enroll in the spring and fall semesters while completing the credit hours required for the fulfillment of their degrees. Furthermore, toward the end of the degree programs, many students are required to be enrolled in the summer session as well. See specific continuous enrollment requirements under Master’s Degree Requirements and Doctoral Degree Requirements in the Graduate Studies section of the online catalog, as well as individual academic units’ handbooks. See also Post-Comprehensive Enrollment for Doctoral Candidates in the Graduate Studies section of the online catalog.

If a student fails to enroll as required, he or she must either petition CLAS for a Leave of Absence or submit a letter of resignation that will accompany the Progress to Degree form to voluntarily discontinue from his or her graduate program indefinitely.

When a leave of absence is granted, a place in the graduate program is held, and the duration of the requested leave (1 calendar year or less) is added to the time limit for the student to complete the program requirements (see Time Limits, below). See also Leave of Absence in the Graduate Studies section of the online catalog. When a student voluntarily discontinues from a graduate program, a place in the program is not held, and the student must apply to the program to be reactivated and given a new place before his or her subsequent return to KU. If the student opts to return to the same graduate program and the academic unit accepts the student, the duration for which the student was resigned from the program is added to the time limit for the student to complete the program requirements.

Students who fail to enroll as specified above, or who have not voluntarily resigned or been given a leave of absence from the graduate program, are reviewed by the College Office of Graduate Affairs and the students’ academic units for possible dismissal. Because failure to make satisfactory progress toward the degree is cause for dismissal, students should stay in contact with their academic advisers and departments to ensure they are meeting program milestones and requirements as expected.

If a student voluntarily discontinues from a CLAS graduate program, he or she is eligible to be readmitted to KU as a graduate student in another department in the College of Liberal Arts and Sciences through the regular application and admission process.

See also Discontinuance in the Graduate Studies section of the online catalog.

International Graduate Students

International graduate students who do not pass the Applied English Center examination or receive a waiver from the Applied English Center are not granted graduate degrees. Such students must pass the courses required of them by the Applied English Center before being allowed to enroll for graduate credit.

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Examinations

Students must be enrolled during the semester in which they complete their oral comprehensive or final examinations. Additionally, no graduate student will be allowed to take oral comprehensive or final examinations, or to go forward with a thesis or dissertation defense, if a waiting grade (WG) placeholder or an incomplete (I) grade is listed on the student’s transcript.

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Grading

Graduate students may select the Credit/No Credit option for certain courses. Students should follow the policy outlined in the University Senate Rules and Regulations, Section 2, article 2.27, and contact the department or program for more information.

Incomplete (I) grades are used to note, temporarily, that students have been unable to complete a portion of the required course work during that semester due to circumstances beyond their control. Incomplete work must be completed with an A-F or S/U grade within the time period prescribed by the course instructor. Oral comprehensive examinations may not be scheduled until all I grades have been replaced with final course grades.

Progress (P) grades are only used in public scholarship (e.g., service learning) and internship courses in which students are graded on projects or assignments that cannot be completed that semester. Once the projects or assignments are completed, the P reverts to the final course grade.

A-F or S/U grades are used in all other courses, including those that are repeated across semesters. The latter include courses in which students are collecting, assembling, or analyzing data; reviewing a research or scholarly literature; creating portfolios; or writing theses or dissertations (e.g., research, thesis, and dissertation hours). Students in these courses are expected to develop plans of study with their instructors and to contact these instructors throughout the semester to discuss their progress or changes in their plans. Instructors assign grades based on the quantity and quality of the work students complete that semester. The grades that students receive in the last semester of these courses (e.g., for completing data analyses and literature reviews, exhibiting portfolios, defending theses or dissertations) apply only to that semester. If a department or program has a course for which the P grading system may be more appropriate than the A-F or S/U grading system, it must petition the College for approval.

Plus/minus (+/–) grades may be used in the College. The plus or minus sign describes intermediate levels of performance between a maximum of A and a minimum of F. Intermediate grades are calculated as 0.3 units above or below the corresponding letter grade.

All other grading policies for students enrolled in CLAS graduate courses are outlined in Article II of the University Senate Rules and Regulations.

See also Grading in the Graduate Studies section of the online catalog.

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Probation and Dismissal Guidelines

To be in good standing, a student must maintain a 3.0 cumulative grade-point average; if the grade-point average falls below 3.0, the department is expected to recommend the student be placed on probation. This action is followed by a letter to the student placing the student on probation and outlining the expectations of the graduate program and the CLAS that the student must meet to return to good standing.

Usually a student is placed on probation for 1 academic semester. If the cumulative grade-point average has not risen to 3.0 at this point, the student can either be dismissed or be allowed to continue on probation, depending on the department’s decision.

If a student has a dangerously low grade-point average and is in jeopardy of never graduating, the department must write a letter explaining why the student should be allowed to continue.

A graduate student can be dismissed upon recommendation of the student’s department. Academic dismissal should occur before a semester begins; but if a student is dismissed during the semester, the dismissal is effective only at the end of the semester in which the department gives notification of dismissal.

The student is notified of dismissal. Usually a graduate student is dismissed because of a low grade-point average; however, failure of examinations or failure to make satisfactory progress toward the degree are also cause for dismissal.

See also Academic Probation and Dismissal in the Graduate Studies section of the online catalog.

If a department dismisses a student, he or she cannot be readmitted as a graduate student in any department in the College of Liberal Arts and Sciences.

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Time Limits

Master’s Degrees

Students have a total of 7 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, in which to complete the work for a master’s degree. See also Master’s Degree Requirements, Program Time Constraints in the Graduate Studies section of the online catalog. Departments may have stricter time limits. See your academic unit’s handbook for program-specific information, requirements, and restrictions.

Doctor of Philosophy Degree

A total of 10 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, is allowed to complete both the master’s and the Ph.D. If the student either enters with a master’s degree or bypasses to the Ph.D., a total of 8 years is allowed. See also Doctoral Degree Requirements, Program Time Constraints in the Graduate Studies section of the online catalog. Up to a 1-year time extension is typically granted, on the written advice of the dissertation committee and the graduate director or adviser of the department or program. The only exceptions to the enforcement of the 1-year extension rule occur if the student is making progress and if the department shows strong support.

Maximum Time to Count Required Course Work

Courses completed at the University of Kansas, or transfer credits from another university, do not fulfill graduate degree requirements in the College of Liberal Arts and Sciences if these courses were completed more than 10 years before the scheduling of the final defense. With the approval of their graduate programs, students may petition the College to accept out-of-date course work to fulfill the requirements for their graduate degrees, provided they are able to justify why this course work meets the current standards of scholarship in the discipline.

Maximum Time to Submit Thesis or Dissertation

From the final presentation and/or defense of the thesis or dissertation work to a graduate student’s adviser and/or committee members, a period of 6 months is allowed for students to make revisions and to file the final version of the manuscript. During this time, the student must be enrolled in at least 1 hour of dissertation credit (or more if required by the academic unit). Students who do not file the final manuscript within the 6-month time limit must enroll in 3 hours a semester until the thesis or dissertation is completed and filed.

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The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University’s programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.