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School of Social Welfare

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University Regulations

For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Change of School

To change from one school to another, you must submit a Change of School form in the dean’s office of the school you plan to enter. Follow the deadlines on the form.

Applicants are reviewed for admission three times a year: February 1, October 1, and June 1. Additional information is available from the B.S.W. program office.

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Credit/No Credit

A Credit/No Credit option is available to all degree-seeking undergraduates. You may enroll in one course a semester under the option, if the course is not in your major or minor. For more information, visit the KU Policy Library.

Warning: Certain undesirable consequences may result from exercising the option. Some schools, scholarship committees, and honorary societies do not accept this grading system and convert grades of No Credit to F when computing grade-point averages.

An undergraduate may elect to be graded CR (Credit) or NC (No Credit) in one course each semester. This option is not available for any required social work courses. Complete the CR/NC form at the School of Social Welfare office during the third and fourth weeks of the semester or during the second week of the summer session. After the close of the option period, the student may not alter the decision. Instructors are not informed of this option and assign conventional grades, which the Office of the University Registrar converts to CR or NC grades. CR is given for A, B, or C work, and NC is used for D and F.

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Grading

Courses offered by the School of Social Welfare are graded A, B, C, D, F, and in practicum Satisfactory/ Unsatisfactory. Plus/minus grades are calculated in the overall grade-point average. S grades count as hours toward graduation but are not computed in the grade-point average. U grades do not count toward graduation. The translation of grades follows:

  • A—work of marked excellence indicating high honor
  • B—work of higher-than-average quality
  • C—work of average quality
  • D—work of the lowest quality that would allow a student to pursue the next dependent course
  • F—unsatisfactory work
  • I—incomplete work.

The Office of the University Registrar sends grade information to students each semester.

Incomplete Grades

A temporary grade of Incomplete may be assigned to a student who, for a reason beyond the student’s control, has been unable to complete the required work in a course on time. It is the student’s responsibility to request an Incomplete from the instructor. A request signed by the student and the faculty member must be on file when grades are submitted. A student may not enroll in a course sequential to one in which he or she has an I or F letter grade.

An Incomplete not removed within a calendar year will be changed to an F.

Minimum Grade Policy

No required social work course in which a student receives a grade below C– may be counted toward the major. A student must retake the course and earn a grade of C– or higher to fulfill the requirement for the major. Enrollment in SW 541, SW 612, and SW 621 is contingent upon the student earning a grade of C– or higher in SW 540, SW 610, and SW 620. Any student who receives a grade lower than a C– in a required social work course must attend an academic planning committee meeting to discuss plans for continuing in the major.

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Graduation with Distinction

The top 10 percent of the graduates of the B.S.W. program each year receive degrees with distinction.

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Guidelines for Conduct

Ethical Standards

The school has a professional value commitment that requires the highest standards of conduct in human interactions. Because of our belief in the dignity of individuals and their right to be treated with respect regardless of race, gender, ethnicity, sexual orientation, age, class, religious beliefs, and physical ability, the school does not condone prejudice, discrimination, or bigotry.

Harassment

The School of Social Welfare is committed to providing an educational and work environment that is free from harassment and discrimination. A faculty group is available as Faculty Consultants on Harassment and Discrimination to any person in the school in response to problems of unethical or inappropriate treatment of individuals in the school or its field settings. For more information, please see the Student Handbook or the associate dean for academic programs.

Academic Dishonesty

Academic dishonesty is a serious ethical violation. A student who takes credit for work produced by another may receive a failing grade and possible dismisssal from the program.

Grounds for Dismissal

Behavior that is illegal, does not adhere to the NASW Code of Ethics, or reflects other forms of inappropriate professional behavior is grounds for dismissal. Unsatisfactory progress may also be grounds for dismissal (see Academic Performance, under Student Advancement Policy, below.)

Students’ Rights to Confidentiality

Students may not be required to reveal personal information. Any course that requires self-disclosure as a teaching methodology must

  1. be optional and
  2. at the outset make explicit requirements for expectations of self-disclosure.

Confidentiality of Information

Names of clients, agencies, or agency personnel, when mentioned in class or assignments, must be disguised so as not to be recognizable.

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Honor Roll (Dean's List)

Students who have been accepted into the B.S.W. program, enrolled in a minimum of 9 credit hours during the semester, and earned a semester grade-point average in the top 20 percent of their class (junior or senior) qualify for the KU School of Social Welfare B.S.W. Dean’s List.

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Probation

Undergraduates who achieve less than a 2.5 grade-point average or who receive a grade of U in field practicum are referred to the academic performance committee, which reviews the record and makes a recommendation to the dean. At the end of the probationary semester, the adviser and the academic performance committee evaluate students who fail to bring their grades up to the required standards. The adviser and the committee then make a recommendation to the dean about future enrollment.

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Required Work in Residence

No baccalaureate degree is granted to an undergraduate who has not completed at least 30 semester credit hours of residence courses at KU. No exceptions are granted.

To earn a bachelor’s degree from KU, you must complete the last 30 hours of credit for the degree by resident study. You may petition the dean for a waiver.

The undergraduate director’s permission is required. Up to 6 hours of work taken at another institution may be accepted as part of the last 30 hours, if the hours are not in required social work courses.

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Student Advancement Policy

The goal of the school is to prepare students for the professional practice of social work. The school is responsible for creating a learning environment that enables students to become effective social work practitioners. The school is also responsible for determining whether students have demonstrated the required level of achievement — classroom performance, professional behavior, and ethical behavior — sufficient to interact positively with client systems. Advancement is a means by which faculty ensure that each person graduated with a degree from the University of Kansas School of Social Welfare has adequate skills, knowledge, and judgment to assume the responsibilities of a professional social worker.

Academic Performance

When a student is not making satisfactory progress toward a degree, the program chair reviews the student’s progress, in consultation with the adviser, appropriate classroom instructors, and practicum liaison, and makes a recommendation to the dean. The dean notifies the student of the final decision.

Students are placed on probation if the grade-point average required for the degree (B.S.W.: 2.5; M.S.W.: 3.0) is not maintained, if an unsatisfactory grade is received in practicum, or if substantial work remains incomplete at the end of a semester. An approved completion plan must be on file to continue. M.S.W. students whose grade-point averages are below 2.85 may not enroll in 800-level courses without a specific plan developed by the school’s Academic Planning Committee. No M.S.W. student may enroll beyond degree requirements to improve the grade-point average.

M.S.W. students who maintain grade-point averages of at least 3.0 in the foundation courses are eligible to take additional courses beyond the minimum requirements.

Advising

Each student is assigned an academic adviser who assists with career and academic decision making. For M.S.W. students, scheduling advisers are available at the time of enrollment.

For B.S.W. students, academic advisers must approve students’ proposed course schedules.

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Transfer of Credit

CredTran is a transfer course equivalency system that lists more than 2,200 colleges and universities from which KU has accepted transfer courses in the past. If your school or course is not listed, your evaluation will be completed when you are admitted to KU.

Transfer of credit allows specific course work from other accredited colleges or universities to count toward the B.S.W. degree. Decisions to accept prior credits are made by KU’s transcript evaluator during the admission process. Exceptions must be petitioned through the B.S.W. director. Petitions must be accompanied by a catalog description and a syllabus of the course and submitted at the time of application. Community college equivalents to KU courses are available from the school or through community college counselors. A maximum of 64 credit hours from a community college may be transferred toward the B.S.W. degree.

Prior Work Experience

In accordance with national curriculum policy, prior employment and life experience may not be credited toward classroom course work or practicum requirements.

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Withdrawal

An undergraduate student who must withdraw from school should discuss the matter with the adviser and complete the appropriate procedures in the office of the School of Social Welfare.

Any student re-entering the program after more than a 5-year absence must retake all required social work courses for the major, except SW 220. Credit toward the major will not be given for any required social work course taken more than 5 years previous to re-entry.

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University Regulations

For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Changing from Full-Time to Part-Time Status

M.S.W. Students

Full-time M.S.W. students who drop any class during the foundation year must also drop SW 701 Basic Field Practicum and SW 710/SW 711 Social Work Practice I and II. Students must apply for a change in program status to the M.S.W. program director, with a written recommendation from the academic adviser.

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Credit for Course Work Taken Outside the School of Social Welfare

M.S.W. Students

Clinical social work M.S.W. students who wish to substitute a course taken outside the School of Social Welfare for a clinical elective must petition the clinical committee before the beginning of the semester (for fall, August 1; for spring, December 15). Petitions must include the course syllabus, verification that the course is a graduate course, and a transcript upon completing the course showing a grade of B or higher. Requests submitted after the beginning of the semester will not be considered. Students who choose field placements that require particular course work are responsible for meeting the academic requirements of the school as well as the field agency. No more than 3 hours of course work taken outside the school will be accepted to meet the elective program requirement.

Social work administrative and advocacy practice M.S.W. students interested in taking a course offered outside the program must consult the chair of the social work administrative and advocacy practice committee.

Credit for continuing education institutes and workshops or programs conducted by nonaccredited or nondegree-granting organizations are not accepted. In accordance with national curriculum policy, prior employment and life experience may not be credited toward classroom course work or practicum requirements.

Students who request transfer from other programs accredited by the Council of Social Work Education must go through the admission process and provide transcripts, a syllabus for each course for which credit is being requested, descriptions of field practicum content, written evaluations of field practicum performance, one reference from the student's current M.S.W. program, and the number of practicum clock hours.

Students who request transfer from nonaccredited programs are expected to test out of some required foundation courses. Applications for transfer must be received by January 15.

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Credit/No Credit

The Credit/No Credit option is not authorized for graduate students’ enrollments, including, but not limited to, courses taken to fulfill the research skills requirements, undergraduate deficiencies, etc.

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Grading

M.S.W. Students

The basic system for M.S.W. courses is an A, B, C, F system, in which A represents exceptional performance, B represents graduate standards, C represents below graduate standards, and F represents failure, unsatisfactory work with no credit granted toward a degree. Plus/minus grades may be given and are calculated in the overall grade-point average. No course may be retaken to improve a grade.

Incomplete Grades

A temporary grade of Incomplete may be assigned to a student who, for a reason beyond the student’s control, has been unable to complete the required work in a course on time. It is the student’s responsibility to request an Incomplete from the instructor. A request signed by the student and the faculty member must be on file when grades are submitted. A student may not enroll in a course sequential to one in which he or she has an I or F letter grade.

An Incomplete not removed within the next calendar year will be changed to an F.

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Guidelines for Conduct

Ethical Standards

The school has a professional value commitment that requires the highest standards of conduct in human interactions. Because of our belief in the dignity of individuals and their right to be treated with respect regardless of race, gender, ethnicity, sexual orientation, age, class, religious beliefs, and physical ability, the school does not condone prejudice, discrimination, or bigotry.

Harassment

The School of Social Welfare is committed to providing an educational and work environment that is free from harassment and discrimination. A faculty group is available as Faculty Consultants on Harassment and Discrimination to any person in the school in response to problems of unethical or inappropriate treatment of individuals in the school or its field settings. For more information, please see the Student Handbook or the associate dean for academic programs.

Academic Dishonesty

Academic dishonesty is a serious ethical violation. A student who takes credit for work produced by another may receive a failing grade and possible dismisssal from the program.

Grounds for Dismissal

Behavior that is illegal, does not adhere to the NASW Code of Ethics, or reflects other forms of inappropriate professional behavior is grounds for dismissal. Unsatisfactory progress may also be grounds for dismissal (see Academic Performance, under Student Advancement Policy, below.)

Students’ Rights to Confidentiality

Students may not be required to reveal personal information. Any course that requires self-disclosure as a teaching methodology must

  1. be optional and
  2. at the outset make explicit requirements for expectations of self-disclosure.

Confidentiality of Information

Names of clients, agencies, or agency personnel, when mentioned in class or assignments, must be disguised so as not to be recognizable.

Go to the top of the page top

Student Advancement Policy

The goal of the school is to prepare students for the professional practice of social work. The school is responsible for creating a learning environment that enables students to become effective social work practitioners. The school is also responsible for determining whether students have demonstrated the required level of achievement — classroom performance, professional behavior, and ethical behavior — sufficient to interact positively with client systems. Advancement is a means by which faculty ensure that each person graduated with a degree from the University of Kansas School of Social Welfare has adequate skills, knowledge, and judgment to assume the responsibilities of a professional social worker.

Academic Performance

When a student is not making satisfactory progress toward a degree, the program chair reviews the student’s progress, in consultation with the adviser, appropriate classroom instructors, and practicum liaison, and makes a recommendation to the dean. The dean notifies the student of the final decision.

Students are placed on probation if the grade-point average required for the degree (B.S.W.: 2.5; M.S.W.: 3.0) is not maintained, if an unsatisfactory grade is received in practicum, or if substantial work remains incomplete at the end of a semester. An approved completion plan must be on file to continue. M.S.W. students whose grade-point averages are below 2.85 may not enroll in 800-level courses without a specific plan developed by the school’s Academic Planning Committee. No M.S.W. student may enroll beyond degree requirements to improve the grade-point average.

M.S.W. students who maintain grade-point averages of at least 3.0 in the foundation courses are eligible to take additional courses beyond the minimum requirements.

Advising

Each student is assigned an academic adviser who assists with career and academic decision making. For M.S.W. students, scheduling advisers are available at the time of enrollment.

For B.S.W. students, academic advisers must approve students’ proposed course schedules.

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Testing Out of First-Year Courses

M.S.W. Students

M.S.W. students who believe they have already mastered the content of SW 720, SW 730, or SW 740 may attempt to test out of the course at a time designated by the school. Students are notified of examination dates. To test out, students take the equivalent of a final examination for the course. Up to 6 credit hours may be waived for testing out successfully. A student may attempt to test out of a course only once.

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Intermit and Withdrawal

M.S.W. Students

M.S.W. students in good academic standing may apply to intermit (not take courses) after successfully completing at least one semester. Students may intermit for one year without the necessity of readmission. Application for intermit status must be submitted to the M.S.W. program director for approval and must include a statement of support from the student’s academic adviser. Students granted intermit status must verify in writing their intention to return by February 1 for the fall semester or by September 1 for spring semester.

Any student who is considering intermit status or withdrawal from the program must consult with his or her adviser. An exit statement must be submitted for the record, indicating the reason for intermit or withdrawal. Pay close attention to university deadlines for withdrawing.

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The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University’s programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.