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University Regulations

For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Credit/No Credit

A Credit/No Credit option is available to all degree-seeking undergraduates. You may enroll in one course a semester under the option, if the course is not in your major or minor. For more information, visit the KU Policy Library.

Warning: Certain undesirable consequences may result from exercising the option. Some schools, scholarship committees, and honorary societies do not accept this grading system and convert grades of No Credit to F when computing grade-point averages.

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Incompletes

The letter I indicates incomplete work, such as may be completed without re-enrollment in the course. The letter I should not be used when a definite grade can be assigned for the work done. It is not given for the work of a student in any course except to indicate that some part of the work has, for reasons beyond the student’s control, not been done, while the rest has been satisfactorily completed. At the time an I is reported on the electronic roster, the character and amount of work needed, as well as the date required for completion and lapse grade if further work is not completed by this date, should be indicated.

A student who has an I posted for a course must make up the work by the date determined by the instructor, in consultation with the student, which may not exceed 1 calendar year, or the last day of the term of graduation, whichever comes first. An I not removed according to this rule automatically converts to a grade of F or U, or the lapse grade assigned by the course instructor, and appears on the student’s record.

Extensions to the time limit may be granted by the dean’s representative upon submission of a petition from the student containing the endorsement of the course instructor who assigned the I grade, or the department chairperson if the instructor is unavailable. After the I grade is converted to a grade of F or U, the grade may only be changed in accordance with USRR Article II, Section 3.

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Probation and Dismissal

Students may be dismissed at any time by the dean for excessive absences or for failure to make satisfactory progress in their studies. A student not on probation who fails to earn a grade-point average of at least 2.0 in any semester is placed on probation for the following semester. At the end of the semester in which the student has been on probation, he or she is removed from probation if the grade-point average for the semester is at least 2.0, with a minimum course load of 12 hours and a cumulative grade-point average of 2.0. A student whose course load is fewer than 12 hours or whose cumulative grade-point average is below 2.0 continues on probation even if the semester grade-point average is 2.0 or above. At the end of the semester in which the student has been on probation, he or she is dismissed for poor scholarship if the grade-point average for the semester is below 2.0. A student who has been dismissed for poor scholarship is not eligible to enroll again at any time, except with the special permission of the chair of the department. A reinstated student is placed on final probation. If the student fails to achieve a minimum grade-point average of 2.0 for the semester, he or she is dismissed, and readmission is not granted. Students who take courses at other institutions during the suspension may receive credit for such work only if it meets the approval of the department in which the student is doing major work.

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Required Work in Residence

6 of the final 30 hours may be taken for nonresident credit, with advance permission. Nonresident credit may fill only elective requirements not in the major field of study.

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Transfer of Credit

Only grades of C or higher are accepted as transfer credit toward degrees. Applicants with a lapse of 4 or more years since their last full-time enrollment may not expect studio credits in visual art to be accepted for transfer.

CredTran is a transfer course equivalency system that lists more than 2,200 colleges and universities from which KU has accepted transfer courses in the past. If your school or course is not listed, your evaluation will be completed when you are admitted to KU.

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Examinations

Students must be enrolled during the semester in which they complete their oral comprehensive or final examinations. Additionally, no graduate student will be allowed to take oral comprehensive or final examinations, or to go forward with a thesis or dissertation defense, if a waiting grade (WG) placeholder or an incomplete (I) grade is listed on the student’s transcript.

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Grading

Credit/No Credit grades are not used for graduate courses in the College.

Incomplete (I) grades are used to note, temporarily, that students have been unable to complete a portion of the required course work during that semester due to circumstances beyond their control. Incomplete work must be completed with an A-F or S/U grade within the time period prescribed by the course instructor. Oral comprehensive examinations may not be scheduled until all I grades have been replaced with final course grades.

Progress (P) grades are only used in public scholarship (e.g., service learning) and internship courses in which students are graded on projects or assignments that cannot be completed that semester. Once the projects or assignments are completed, the P reverts to the final course grade.

A-F or S/U grades are used in all other courses, including those that are repeated across semesters. The latter include courses in which students are collecting, assembling, or analyzing data; reviewing a research or scholarly literature; creating portfolios; or writing theses or dissertations (e.g., research, thesis, and dissertation hours). Students in these courses are expected to develop plans of study with their instructors and to contact these instructors throughout the semester to discuss their progress or changes in their plans. Instructors assign grades based on the quantity and quality of the work students complete that semester. The grades that students receive in the last semester of these courses (e.g., for completing data analyses and literature reviews, exhibiting portfolios, defending theses or dissertations) apply only to that semester. If a department or program has a course for which the P grading system may be more appropriate than the A-F or S/U grading system, it must petition the College for approval.

Plus/minus (+/–) grades may be used in the College. The plus or minus sign describes intermediate levels of performance between a maximum of A and a minimum of F. Intermediate grades are calculated as 0.3 units above or below the corresponding letter grade.

All other grading policies for students enrolled in CLAS graduate courses are outlined in Article II of the University Senate Rules and Regulations.

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Probation and Dismissal Guidelines

To be in good standing, a student must maintain a 3.0 cumulative grade-point average; if the grade-point average falls below 3.0, the department is expected to recommend the student be placed on probation. This action is followed by a letter to the student placing the student on probation and outlining the expectations of the graduate program and the CLAS that the student must meet to return to good standing.

Usually a student is placed on probation for 1 academic semester. If the cumulative grade-point average has not risen to 3.0 at this point, the student can either be dismissed or be allowed to continue on probation, depending on the department’s decision.

If a student has a dangerously low grade-point average and is in jeopardy of never graduating, the department must write a letter explaining why the student should be allowed to continue.

A graduate student can be dismissed upon recommendation of the student’s department. Academic dismissal should occur before a semester begins; but if a student is dismissed during the semester, the dismissal is effective only at the end of the semester in which the department gives notification of dismissal.

The student is notified of dismissal. Usually a graduate student is dismissed because of a low grade-point average; however, failure of examinations or failure to make satisfactory progress toward the degree are also cause for dismissal.

If a department dismisses a student, he or she cannot be readmitted as a graduate student in any department in the College of Liberal Arts and Sciences.

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Time Limits

Master’s Degrees

Students have a total of 7 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, in which to complete the work for a master’s degree. See also Master’s Degree Requirements, Program Time Constraints in the Graduate Studies section of the online catalog. Departments may have stricter time limits. See your academic unit’s handbook for program-specific information, requirements, and restrictions.

Doctor of Philosophy Degree

A total of 10 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, is allowed to complete both the master’s and the Ph.D. If the student either enters with a master’s degree or bypasses to the Ph.D., a total of 8 years is allowed. Up to a 1-year time extension is typically granted, on the written advice of the dissertation committee and the graduate director or adviser of the department or program. The only exceptions to the enforcement of the 1-year extension rule occur if the student is making progress and if the department shows strong support.

Maximum Time to Count Required Course Work

Courses completed at the University of Kansas, or transfer credits from another university, do not fulfill graduate degree requirements in the College of Liberal Arts and Sciences if these courses were completed more than 10 years before the scheduling of the final defense. With the approval of their graduate programs, students may petition the College to accept out-of-date course work to fulfill the requirements for their graduate degrees, provided they are able to justify why this course work meets the current standards of scholarship in the discipline.

Maximum Time to Submit Thesis or Dissertation

From the final presentation and/or defense of the thesis or dissertation work to a graduate student’s adviser and/or committee members, a period of 6 months is allowed for students to make revisions and to file the final version of the manuscript. During this time, the student must be enrolled in at least 1 hour of dissertation credit (or more if required by the academic unit). Students who do not file the final manuscript within the six-month time limit must enroll in 3 hours a semester until the thesis or dissertation is completed and filed.

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University Regulations

For information about university regulations, see Regulations or visit the University of Kansas Policy Library.

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Academic and Research Integrity

The College of Liberal Arts and Sciences strictly enforces KU and CLAS policies on academic and scholarly misconduct. Academic integrity requires honest performance of academic and research responsibilities by students. These include, but are not limited to, ethical preparation of assignments, reports, and research papers; completion of examinations; ethical treatment of human and animal subjects; execution of administrative requirements; and a sincere and conscientious effort by students to abide by the policies set forth by instructors and research advisers.

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Enrollment

(Degree, Nondegree, Certificate)

9 credit hours in fall or spring semester and 6 hours in summer session constitute full-time enrollment in graduate study.

Maximum enrollment for graduate students, except in rare instances, is 16 hours in fall or spring semester and 9 hours in summer session. The enrollment of a student who is working full time on a dissertation must reflect that fact.

Certificate students may have different course-load requirements. Check with an appropriate adviser.

Generally, no student is accepted and allowed to enroll after the first 4 weeks of a semester or the first 2 weeks of a summer session.

Dual Enrollments

Students enrolled in 2 schools or working on 2 degrees at the same time must complete the work for both degrees. No courses count toward both degrees, except in the joint degree programs that have been established (e.g., M.P.A./J.D., M.A. Econ./J.D., M.B.A./M.A. in Area Studies, etc.). See also Combined Degrees in the Graduate Studies section of the online catalog.

Failure to Enroll

All graduate students are expected to enroll in the spring and fall semesters while completing the credit hours required for the fulfillment of their degrees. Furthermore, toward the end of the degree programs, many students are required to be enrolled in the summer session as well. See specific continuous enrollment requirements in the Master’s Degree and Doctor of Philosophy Degree sections, as well as in individual academic units’ handbooks. If a student fails to enroll as required, he or she must either petition CLAS for a leave of absence or submit a letter of resignation that will accompany the progress to degree form to voluntarily discontinue from his or her graduate program indefinitely.

When a leave of absence is granted, a place in the graduate program is held, and the duration of the requested leave (one calendar year or less) is added to the time limit for the student to complete the program requirements (see program time constraints). When a student voluntarily discontinues from a graduate program, a place in the program is not held, and the student must apply to the program to be reactivated and given a new place before his or her subsequent return to KU. If the student opts to return to the same graduate program and the academic unit accepts the student, the duration for which the student was resigned from the program is added to the time limit for the student to complete the program requirements.

Students who fail to enroll as specified above, or who have not voluntarily resigned or been given a leave of absence from the graduate program, are reviewed by the College Office of Graduate Affairs and the students’ academic units for possible dismissal. Because failure to make satisfactory progress toward the degree is cause for dismissal, students should stay in contact with their academic advisers and departments to ensure they are meeting program milestones and requirements as expected.

If a student voluntarily discontinues from a CLAS graduate program, he or she is eligible to be readmitted to KU as a graduate student in another department in the College of Liberal Arts and Sciences through the regular application and admission process.

International Graduate Students

International graduate students who do not pass the Applied English Center examination or receive a waiver from the Applied English Center are not granted graduate degrees. Such students must pass the courses required of them by the Applied English Center before being allowed to enroll for graduate credit.

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Examinations

Students must be enrolled during the semester in which they complete their oral comprehensive or final examinations. Additionally, no graduate student will be allowed to take oral comprehensive or final examinations, or to go forward with a thesis or dissertation defense, if a waiting grade (WG) placeholder or an incomplete (I) grade is listed on the student’s transcript.

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Grading

Credit/No Credit grades are not used for graduate courses in the College.

Incomplete (I) grades are used to note, temporarily, that students have been unable to complete a portion of the required course work during that semester due to circumstances beyond their control. Incomplete work must be completed with an A-F or S/U grade within the time period prescribed by the course instructor. Oral comprehensive examinations may not be scheduled until all I grades have been replaced with final course grades.

Progress (P) grades are only used in public scholarship (e.g., service learning) and internship courses in which students are graded on projects or assignments that cannot be completed that semester. Once the projects or assignments are completed, the P reverts to the final course grade.

A-F or S/U grades are used in all other courses, including those that are repeated across semesters. The latter include courses in which students are collecting, assembling, or analyzing data; reviewing a research or scholarly literature; creating portfolios; or writing theses or dissertations (e.g., research, thesis, and dissertation hours). Students in these courses are expected to develop plans of study with their instructors and to contact these instructors throughout the semester to discuss their progress or changes in their plans. Instructors assign grades based on the quantity and quality of the work students complete that semester. The grades that students receive in the last semester of these courses (e.g., for completing data analyses and literature reviews, exhibiting portfolios, defending theses or dissertations) apply only to that semester. If a department or program has a course for which the P grading system may be more appropriate than the A-F or S/U grading system, it must petition the College for approval.

Plus/minus (+/–) grades may be used in the College. The plus or minus sign describes intermediate levels of performance between a maximum of A and a minimum of F. Intermediate grades are calculated as 0.3 units above or below the corresponding letter grade.

All other grading policies for students enrolled in CLAS graduate courses are outlined in Article II of the University Senate Rules and Regulations.

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Probation and Dismissal Guidelines

To be in good standing, a student must maintain a 3.0 cumulative grade-point average; if the grade-point average falls below 3.0, the department is expected to recommend the student be placed on probation. This action is followed by a letter to the student placing the student on probation and outlining the expectations of the graduate program and the CLAS that the student must meet to return to good standing.

Usually a student is placed on probation for 1 academic semester. If the cumulative grade-point average has not risen to 3.0 at this point, the student can either be dismissed or be allowed to continue on probation, depending on the department’s decision.

If a student has a dangerously low grade-point average and is in jeopardy of never graduating, the department must write a letter explaining why the student should be allowed to continue.

A graduate student can be dismissed upon recommendation of the student’s department. Academic dismissal should occur before a semester begins; but if a student is dismissed during the semester, the dismissal is effective only at the end of the semester in which the department gives notification of dismissal.

The student is notified of dismissal. Usually a graduate student is dismissed because of a low grade-point average; however, failure of examinations or failure to make satisfactory progress toward the degree are also cause for dismissal.

If a department dismisses a student, he or she cannot be readmitted as a graduate student in any department in the College of Liberal Arts and Sciences.

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Time Limits

Master’s Degrees

Students have a total of 7 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, in which to complete the work for a master’s degree. See also Master’s Degree Requirements, Program Time Constraints in the Graduate Studies section of the online catalog. Departments may have stricter time limits. See your academic unit’s handbook for program-specific information, requirements, and restrictions.

Doctor of Philosophy Degree

A total of 10 calendar years, barring any periods of absence due to approved leaves of absence or temporary resignation from a program, is allowed to complete both the master’s and the Ph.D. If the student either enters with a master’s degree or bypasses to the Ph.D., a total of 8 years is allowed. Up to a 1-year time extension is typically granted, on the written advice of the dissertation committee and the graduate director or adviser of the department or program. The only exceptions to the enforcement of the 1-year extension rule occur if the student is making progress and if the department shows strong support.

Maximum Time to Count Required Course Work

Courses completed at the University of Kansas, or transfer credits from another university, do not fulfill graduate degree requirements in the College of Liberal Arts and Sciences if these courses were completed more than 10 years before the scheduling of the final defense. With the approval of their graduate programs, students may petition the College to accept out-of-date course work to fulfill the requirements for their graduate degrees, provided they are able to justify why this course work meets the current standards of scholarship in the discipline.

Maximum Time to Submit Thesis or Dissertation

From the final presentation and/or defense of the thesis or dissertation work to a graduate student’s adviser and/or committee members, a period of 6 months is allowed for students to make revisions and to file the final version of the manuscript. During this time, the student must be enrolled in at least 1 hour of dissertation credit (or more if required by the academic unit). Students who do not file the final manuscript within the six-month time limit must enroll in 3 hours a semester until the thesis or dissertation is completed and filed.

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The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University’s programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.