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Regulations

The rules and regulations of the University of Kansas pertaining to academic work are published in the University Senate Rules and Regulations, the Faculty Senate Rules and Regulations, and the University of Kansas Senate Code. Copies of these documents are on file with University Governance, Strong Hall, 1450 Jayhawk Blvd., Room 33, Lawrence, KS 66045-7518, 785-864-5169, or online in the University of Kansas Policy Library.

See your school's Regulations page for specific rules and regulations: CLAS, Arts, Allied Health, Architecture, Business, Education, Engineering, Journalism, Music, Nursing, Pharmacy, Social Welfare.

Consult College Student Academic Services or the dean’s office of your school for more information.

  • Absences

    There is no system of permissible absences in any of the schools at KU. Students are expected to attend all meetings of their classes. However, students may be exempt from required class activities at times of mandated religious observances (University Senate Rules and Regulations, Article 2.1.4).

    The Schools of Architecture, Design and Planning; Education; Engineering; and Music stipulate that a student with excessive absences may be withdrawn from the course by the dean.

    Visit the University Policy Library for changes to this policy.

  • Academic forgiveness

    Academic forgiveness is the suspension of University Senate Rules and Regulations, Article 2.4.2.1, to discount the course work of past academic semesters.

    Academic forgiveness is available once to undergraduates who meet these requirements:

    1. Had a break of at least four years in attendance at KU. A student is considered in attendance during a term if he or she is enrolled in a least one KU course in residence, earning a grade of A through F, S, U, CR, or NC.
    2. Had earned a cumulative KU grade-point average of less than 2.0 before leaving KU.
    3. At the time of petition, have earned a grade-point average of at least 2.5 in at least 12 credit hours earned after returning to KU. All grades earned at KU since returning are used to make this grade-point average calculation.

    When invoking academic forgiveness, a student may designate not more than three academic terms to be discounted in his or her academic record. Only terms completed before returning to KU may be designated. Contact your dean’s office for an application.

    Discounted academic terms are not computed in the current grade-point average, and any hours completed or degree requirements satisfied in discounted terms are not counted toward a KU degree. To invoke academic forgiveness, a student must obtain the approval of the dean of her or his academic unit. The student then submits the request for academic forgiveness to the Office of the University Registrar.

    The Schools of Nursing and Pharmacy do not participate in academic forgiveness.

  • Academic integrity

    Academic integrity is a central value in higher education. It rests on two principles: first, that academic work is represented truthfully as to its source and its accuracy; and second, that academic results are obtained by fair and authorized means. Academic misconduct occurs when either of these principles is violated.

    Examples of student academic misconduct include giving or receiving unauthorized assistance on examinations or in the preparation of notebooks, themes, reports, or other assignments; knowingly misrepresenting the source of any academic work; changing grades without authorization; using university approvals without authorization; forging signatures; falsifying research results; plagiarizing another’s work; violating regulations or ethical codes for the treatment of human and animal subjects; or otherwise acting dishonestly in research. Students who are found guilty of academic misconduct are subject to a range of disciplinary actions, including suspension or dismissal. Instructors also are expected to abide by the principles of academic integrity and may be sanctioned for academic misconduct.

    It is the responsibility of each member of the university community to understand and adhere to principles of academic integrity.

  • Academic transcripts

    The academic transcript lists all KU courses attempted and completed and other academic information. You may order academic transcripts online.

    Current KU Medical Center students or alumni of KUMC programs order transcripts from the Office of the Registrar, KU Medical Center, 3013 Student Center, Mail Stop 4029, 3901 Rainbow Blvd., Kansas City, KS 66160.

  • Adding courses or changing sections

    Procedures and deadlines for adding a course or changing sections are outlined in the Schedule of Classes each term. A student may enroll in a course or change class sections after the semester has been in session for four weeks only if the course has met fewer than 25 percent of the class sessions. Each student who enrolls late is assessed an additional fee. See the KU Policy Library, FSRR 5.4.4, for more information. If you have questions, contact the Office of the University Registrar, 151 Strong Hall, 785-864-4423, kuregistrar@ku.edu.

  • Application for graduation

    Undergraduates must apply online to graduate. Sign on to Enroll & Pay and navigate to Apply for Graduation. If you have questions, contact the Student Records Center, 151 Strong Hall, 785-864-4423, kuregistrar@ku.edu. For spring semester graduation, students should apply for graduation by March 1. The deadline for summer graduation is July 15. The deadline for fall graduation is November 1. Individual schools may set earlier dates. You cannot graduate unless you have completed the AFG by the deadline. Undergraduates must have finished at least 75 hours of course work to apply for graduation. To change your AFG to a different semester, contact your school or college.

    KU Medical Center students apply through Enroll & Pay. KUMC deadlines are April 15 for spring semester, July 15 for summer, and December 1 for fall. KUMC students must reapply to change the AFG to a different semester. View the KUMC AFG policy.

  • Auditing a course

    Faculty Senate Rules and Regulations, Article V, Section 5.5.1-2, state, “The regulation of the auditing or visitation of classes shall be the responsibility of the faculties of the several KU schools. Such regulation shall provide for approval of the instructor of the class involved.” See the University of Kansas Policy Library. No university credit is awarded for auditing a course.

  • Change of grade

    Changes of grade are allowed only if the original grade resulted from an error or if the currently recorded grade is I or P. This does not include a change to W, WP, or WF. The faculty member in charge of the course must request the change of grade in writing or online. Changes of grade are allowed only if the original grade resulted from an error or if the currently recorded grade is I or P. This does not include a change to W, WP, or WF. USRR Article II, Section 3 also makes provisions for such exceptional cases as

    1. Specified situations involving sexual harassment;
    2. Faculty members who become seriously ill and incapacitated, who die, or who can no longer be contacted;
    3. Specified academic misconduct by the student or the faculty member; or
    4. Procedural irregularity.

    In these exceptional cases, the department chair appoints a committee of 3 faculty members to review the student’s course work and assign the grade. Consult College Student Academic Services or the dean’s office of your school for more information.

    Visit the University Policy Library for changes to this policy.

    Grade appeals

    A student may appeal a final course grade if he or she believes the grading procedure announced by the instructor has been improperly applied. The appeal must be submitted according to procedures established by the department or school offering the course and should be directed first to the department. If these procedures fail to resolve the dispute, the student may submit a final appeal to the University Judicial Board. See the University Senate Rules and Regulations, Article II, Sections 2.3.5 and 6.4.4.

  • Change of school

    To change from one school to another, you must submit a Change of School form in the dean’s office of the school you plan to enter or in College Student Academic Services if you plan to enter the College. Follow the deadlines on the form. For many schools, admission is competitive. See your school’s requirements for admission and the school's Regulations page in the online catalog.

  • Classification of students

    Students are assigned to a particular class level on the basis of the following credit hour requirements:

    • First-year — 0-29 credit hours
    • Sophomore — 30-59 credit hours
    • Junior — 60-89 credit hours
    • Senior — 90 or more credit hours
  • Code of conduct

    The Code of Student Rights and Responsibilities is available in the KU Policy Library. For more information, contact the Office of the Vice Provost for Student Success, Strong Hall, 1450 Jayhawk Blvd., Room 133, Lawrence, KS, 66045-7518. 785-864-4060.

    View KU Medical Center's statement on students' Rights and Responsibilities.

  • Course numbering system

    The course numbering system can be useful as a general guide to students in planning a course of study.

    • 000-099 Noncredit courses or those credit courses for which records are kept but which do not count toward graduation.
    • 100-299 Courses for first- and second-year students.
    • 300-499 Courses for juniors and seniors.
    • 500-699 Courses for juniors and seniors, also taken by some graduate students with fewer than 30 hours of graduate credit.
    • 700-799 Courses for graduate students with fewer than 30 hours of graduate credit, also taken by some undergraduates.
    • 800-899 Courses primarily for graduate students with fewer than 30 hours of graduate credit (not normally open to undergraduates).
    • 900-999 Courses primarily for graduate students with more than 30 hours of graduate credit (not normally open to undergraduates).
  • Credit by examination

    KU offers its own program of examinations for advanced credit. Applications are available online. They must be approved by the instructor and the chair of the department concerned and by the student’s dean or dean’s representative. A report of the examination taken, showing the hours of credit to be granted and the grade awarded, must be signed by the professor giving the examination, the chair, and the dean or dean’s representative.

    At the discretion of each academic dean, grades of A, B, C, or D may be used to indicate degrees of achievement, or a grade of Credit may indicate satisfactory performance. No record is made of an unsatisfactory attempt. Credit by Examination grades are not included in the grade-point average that appears on the official transcript.

    A fee is charged for each course. For current fee information, contact the Office of the University Registrar, 121 Strong Hall, 785- 864-4423, kuregistrar@ku.edu.

    Warning: Some medical schools do not accept credit by examination.

  • Credit/no credit (pass/fail)

    A Credit/No Credit option is available to all degree-seeking undergraduates. You may enroll in one course a semester under the option, if the course is not in your major or minor. To exercise the option, you must fill out a card at the dean’s office of the school in which you are enrolled during the fifth and sixth weeks of the semester (or the third week of summer session and 8-week courses). See the Schedule of Classes for current dates for electing this option. After the close of the option period, the choice cannot be changed. Under the option, a grade of Credit is recorded for grades of A, B, or C; No Credit is recorded for grades of D or F. Courses graded Credit or No Credit do not count in computing the grade-point average. Courses graded Credit are included in the total hours counted toward graduation. Courses graded No Credit do not count toward graduation.

    See your school's Regulations page in the online catalog for specific requirements: CLAS Regulations, Arts Regulations, Allied Health Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations.

    Warning: Certain undesirable consequences may result from exercising the option. Some schools, scholarship committees, and honorary societies do not accept this grading system and convert grades of No Credit to F when computing grade-point averages.

  • Diplomas

    Degrees are awarded 3 times a year to students who have completed applications for graduation on time and have met all requirements as of the last day of final examinations for each of the 3 terms: fall semester, spring semester, and summer session.

    A diploma normally is issued for each degree earned. Only 1 B.A. degree may be awarded to a student by a school or the College. Only 1 B.G.S. degree may be awarded to a student in the College. In the College, the combination of a B.A. degree and B.G.S. degree may be awarded only in rare situations. Almost all other combinations of 2 like or unlike degrees may be awarded if all degree requirements have been met. Normally, 30 credit hours of additional course work are required to earn a second bachelor’s degree.

    The diploma reflects only the honors earned at the time degree requirements were met.

    Diplomas generally list majors approved by the Kansas Board of Regents. Additional majors earned after a degree has been awarded are reflected on the transcript. To receive a diploma reflecting the additional major, the graduate may order a replacement diploma by signing on to the Enroll & Pay system and navigating to Diploma Delivery Request.

    You must present photo identification to pick up your diploma. Diplomas that have not been picked up after a year are discarded.

  • Diversity of the student body

    The University of Kansas values diversity in its student body and believes that the intentional creation of a diverse learning environment is essential to achieving the university’s educational mission. The university fosters a multicultural environment in which the dignity and rights of the individual are respected.

    To build a diverse community, the university considers, in addition to academic credentials, the following criteria for student admission decisions, scholarship recognition, and program participation. While each factor is significant, no one factor will be considered determinative in the decision process:

    • Bilingual or multilingual abilities
    • Cultural background
    • Ethnicity
    • Evidence of commitment to diversity
    • Evidence of leadership skills
    • First-generation college student
    • Geographic diversity
    • Financial, social, family, physical, or educational hardships
    • Previous career before pursuing higher education
    • Race
    • Service to community
    • Socio-economic status
    • Urban/rural background
    • Other unique contributions

    This policy was approved by Chancellor Robert E. Hemenway on April 9, 2004, and applies to all University of Kansas campuses.

  • Email

    KU uses email for official communication with students. Each student must use a KU-provided account while enrolled at KU. These addresses are used for university business and official communications to students, including enrollment information, grade reports, and financial statements. Students are expected to check their email regularly for university communications. KU encourages students to maintain separate email accounts and addresses with an Internet Service Provider for personal communication, but students may use the KU account for incidental personal communication as long as it does not interfere with KU operations or generate incremental identifiable costs.

    At their discretion, students may also routinely forward email from the KU account to a personal account. They should keep in mind that KU email is encrypted during storage and transmission and may be more secure than in another email system.

    KU email may not be used for commercial purposes, for personal financial gain, to distribute chain mail, to support partisan political candidates or party fund raising, or to support outside organizations not otherwise authorized to use university facilities.

    KU does not routinely monitor or screen email. However, complete confidentiality or privacy of email cannot be guaranteed. For further information, see the Lawrence campus electronic mail policy or the KU Medical Center student email policy.

    KU accounts remain the property of the state of Kansas. KU routinely disables them 90 days after graduation or other severance from the university.

    The Kyou portal offers Lawrence and Edwards Campus students up-to-date information and resources. It provides access to such academic services as course schedules, grades, enrollment, financial aid, and library services. The myKUMC student portal gives KU Medical Center students access to announcements, grades, schedules, and resources.

  • Full-time student status

    Undergraduates who wish to be certified as full-time students must be enrolled for a minimum of 12 credit hours each semester (6 hours in summer). Excluded are credit by examination, Independent Study courses offered through Continuing Education, and academic work done to make up incomplete work for prior terms.

  • Grades and grade-point averages

    The letters A, B, C, D, S (satisfactory), and Credit indicate passing work. The letters F and U (unsatisfactory) and No Credit indicate that the quality of work was such that, to obtain credit, the student must repeat regular course work. P represents satisfactory progress (an interim grade pending completion of a subsequent term’s course work). See the KU Policy Library for more information.

    The following numerical values are used in calculating the grade-point average:

    • A = 4 points
    • B = 3 points
    • C = 2 points
    • D = 1 point
    • F = 0 points

    Grades of W (withdrawn), WP (withdrawn passing), WF (withdrawn failing), WG (waiting for grade), I, P, S, U, Credit, and No Credit are not figured in the grade-point average.

    Although the formula for calculating grade-point averages is the same for all purposes, the course work included in the calculation may vary. The grade-point average that appears on the official transcript reflects only course work taken in residence at KU. This average excludes course work transferred from other institutions, credits earned by examination, and courses taken as a nondegree-seeking student (unless the student successfully petitions for an exception). Independent Study courses taken through Continuing Education count as resident-credit courses. The grade-point average for graduation and graduation with honors may include course work normally excluded from the average that appears on the official transcript.

    To calculate a grade-point average, add the grade points earned and divide that total by the number of hours attempted and graded A, B, C, D, or F.

    Course Credit hours   Grade   Grade points
    BIOL 150 4 hours x A (4.0) = 16 grade points
    MATH 103 3 hours x B (3.0) = 9 grade points
    SPAN 104 5 hours x C (2.0) = 10 grade points
    ENGL 101 3 hours x D (1.0) = 3 grade points
    PSYC 104 3 hours
    x F (0.0) = 0 grade points

    The total is 18 credit hours and 38 grade points; 38 divided by 18 = 2.11 grade-point average.

    Courses graded plus (+) and minus (–)

    The College of Liberal Arts and Sciences and the Schools of Architecture, Design and Planning; Business; Education; Journalism and Mass Communications; Music; and Social Welfare have approved the plus/minus grading system for courses they offer. All students taking courses from these schools may be graded by the plus/minus system regardless of the school to which they are admitted. The system assigns the following grade points:

    • A = 4.0
    • A- = 3.7
    • B+ = 3.3
    • B = 3.0
    • B- = 2.7
    • C+ = 2.3
    • C = 2.0
    • C- = 1.7
    • D+ = 1.3
    • D = 1.0
    • D- = 0.7
    • F = 0
  • Graduate enrollment

    Seniors and graduate study (coenrollment)

    Seniors at KU who will complete the requirements for a baccalaureate degree in a given semester, and who have strong academic records (grade-point average higher than 3.0 on a 4.0 scale), may apply to Graduate Studies for contingent admission as degree-seeking students and request the permission of the appropriate Graduate Division to coenroll for the final undergraduate semester. Seniors requesting the privilege of coenrollment must make formal application through the appropriate Graduate Division for admission. See the KU Policy Library.

    To meet the criteria of coenrollment, the student must earn undergraduate credit for at least one class during the coenrollment semester. Continuing Education courses may be used to satisfy this requirement. Graduate courses completed beyond the initial semester of coenrollment revert to undergraduate status if coenrolled students fail to complete their undergraduate degrees in the specified semester.

    Students who are eligible to coenroll receive an email from the Registrar’s Office before enrollment, with instructions on how to enroll in more than one career (e.g., LAW, GRDL-Graduate, UGDL-Undergraduate). Students will have separate appointment times to enroll for each career and must enroll only in courses that count correctly toward the career in which they are enrolling during each appointment time. When enrollment is complete for each career, students must check the grading option for each course to ensure the class will be counted correctly.

    Undergraduate student enrollment in upper-level graduate courses

    Well-qualified undergraduate students may be permitted to enroll in 800- or 900-level courses for undergraduate credit with the approval of the instructor, the student’s adviser, and the Graduate Division. The student must bring a Count Towards Degree form signed by the instructor, a letter of explanation and recommendation from the adviser, and current academic record to the Graduate Division for approval. If approved, the Graduate Division signs the Count Towards Degree form, which the student must present to the staff in the Student Records Center to enroll in the courses. Courses taken for undergraduate credit may not be transferred to graduate credit. See the KU Policy Library.

  • Graduation with distinction and highest distinction

    Schools award graduation with distinction or graduation with highest distinction. No more than the upper 10 percent of the graduating class may graduate with distinction. No more than 3 percent of the graduating class may graduate with highest distinction.

    See your school's Regulations page in the online catalog for specific requirements: CLAS Regulations, Arts Regulations, Allied Health Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations.

  • Honor roll (dean’s list)

    Most schools recognize students on the honor roll or dean’s list in fall and spring. An Honor Roll notation appears on the transcript. See your school's Regulations page in the onlnie catalog for specific requirements: CLAS Regulations, Arts Regulations, Allied Health Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations.

  • Honors programs

    The University Honors Program provides opportunities for outstanding and creative students in all schools at KU. Honors courses are open to qualified students in any KU school. Admission is highly competitive. Although no ACT/SAT composite score or high school grade-point average guarantees that a student will or will not be admitted to the University Honors Program, this year's average ACT composite for accepted students is a 32.4, and the average unweighted GPA for an accepted student is 3.96.

    See Honors in the College of Liberal Arts and Sciences section of the online catalog. The Schools of Engineering and Nursing offer school honors programs for their students.

  • Incompletes

    The letters W and I may be given. The letter I indicates incomplete work that may be completed without re-enrollment in the course. The letter W indicates withdrawal for which no credit or grade point is assigned.

    The letter I should not be used when a definite grade can be assigned for the work done. It is not given for any course except to indicate that some part of the work has, for reasons beyond the student’s control, not been done, while the rest has been satisfactorily completed. At the time an I is reported on the electronic roster, the character and amount of work needed, as well as the date required for completion and lapse grade if further work is not completed by this date, should be indicated.

    A student who has an I posted for a course must make up the work by the date determined by the instructor, in consultation with the student, which may not exceed 1 calendar year, or the last day of the term of graduation, whichever comes first. An I not removed according to this rule is automatically converted to a grade of F or U, or the lapse grade assigned by the course instructor, and appears on the student’s record.

    Extensions to the time limit may be granted by the dean’s representative upon submission of a petition from the student containing the endorsement of the course instructor who assigned the I grade, or the department chair if the instructor is unavailable. After the I grade is converted to a grade of F or U, the grade may only be changed in accordance with USRR Article II, Section 3.

    See the KU Policy Library for more information.

  • Independent Study (Continuing Education)

    Independent study may refer to course work taken through Continuing Education or to campus course work independently pursued. Contact the academic program directly to set up an independent study course to investigate a special research problem or directed reading in an area not covered in regular courses. At KU, Continuing Education offers more than 150 approved Independent Study college courses similar to those taught in residence. Independent Study courses are available in online and media-supplemented versions. Call Independent Study, 785-864-5823, for more information or to request a copy of the Independent Study Catalog.

    International Students. Most international students are limited by federal regulations to taking one 3-hour Independent Study course each semester to count toward full-time enrollment. For details, contact the Office of International Student and Scholar Services, 785-864-3617, isss@ku.edu.

  • Junior/Senior-level requirement

    A minimum of 45 credit hours in courses numbered 300 or above is required for graduation from all KU undergraduate schools.

  • Maximum and minimum semester enrollment

    No student may enroll for more than 20 hours a semester except by permission of the dean of the school in which the student is enrolled. Schools may adopt more restrictive policies. See your school's Regulations page in the online catalog for specific information: CLAS Regulations, Arts Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations. See the KU Policy Library, USRR 2.7.1, for more information.

    Applied English Center. No student may enroll in more than 16 hours a semester, or more than 10 hours in the summer, without the permission of AEC counselors. Students co-enrolled in Applied English Center courses and courses in another KU program are subject to these limits on total credit hours, as well as students enrolled exclusively in AEC courses.

    University Special Student. The maximum enrollment is 6 hours. Exceptions may be approved by the associate registrar, 151 Strong Hall.

  • Maximum community college credit allowed

    No more than the equivalent of the first 2 years of work (64 hours) in any curriculum may be transferred from a community college. Transfer credit information is available from the Office of Admissions.

  • Nondegree-seeking students

    Nondegree students are not admitted to the Schools of Business and Pharmacy. See the Office of Admissions for information about nondegree-seeking applications.

  • Nondiscrimination, equal opportunity, and affirmative action policy

    The University of Kansas prohibits discrimination on the basis of race, color, religion, sex, national origin, age, ancestry, disability, and veteran status, in accordance with state and federal law. It is also the policy of the university to prohibit discrimination on the basis of sexual orientation, marital status, parental status, gender identity, and gender expression. Discrimination is prohibited in employment and all education programs and activities of the university and its affiliates. Sexual, racial, and ethnic harassment are forms of discrimination that are also expressly prohibited by university policy.

    KU is committed to taking affirmative action in employment and education programs for underutilized group members and protected class citizens. The university also is committed to providing equal opportunity in all aspects of education and employment. Full texts of university policies on nondiscrimination, equal opportunity and affirmative action, sexual harassment, and racial and ethnic harassment are available in the University of Kansas Policy Library.

    Inquiries regarding the affirmative action program, equal opportunity policy, nondiscrimination policy, and reports or allegations of discrimination or harassment on the Lawrence campus should be made to Allen Humphrey, Employee Relations/EO Manager, Department of Human Resources and Equal Opportunity, Carruth-O’Leary Hall, 1246 W. Campus Road, Room 103, Lawrence, KS 66045-7521, 785-864-4946.

    On the KU Medical Center campus, contact Danielle Dempsey-Swopes, Director, Equal Opportunity Office, KU Medical Center, 1054 Wescoe, Mail Stop 2014, 3901 Rainbow Blvd., Kansas City, KS 66160, 913-588-5000, 913-588-7963 (TDD).

    KU course catalogs are available in alternate format upon request. Contact Disability Resources, 785-864-2620 (v/TTY), achieve@ku.edu, in Lawrence; or at KU Medical Center, contact Carol Wagner, 913-588-7813 (V) or 913-588-7963 (TDD), cwagner@kumc.edu.

  • Nonresidence study before the last 30 hours

    Before the last 30 hours required for the degree, students may, under certain conditions, take courses at other institutions and transfer the credit to KU. Before enrolling in a nonresidence course, check on how your courses will transfer to KU or complete KU’s standard form, Request for Tentative Evaluation of Transfer Credit, in your dean’s office or in College Student Academic Services for students in the College. After completing the course work, you must request that an official transcript be sent to the Office of Admissions, KU Visitor Center, 1502 Iowa St., Lawrence, KS 66045-7576. For transcripts to be official, they must be mailed from the college or university directly to KU. Faxed transcripts are not accepted for posting of transfer credit. Nonresidence credit includes all credits from another college or university taken after initial enrollment at KU, military service courses, and other undergraduate course work not formally offered in the Schedule of Classes.

  • Prerequisites and corequisites

    Students may be excluded from a course on the basis of inadequate academic preparation. See your school's Regulations page in the online catalog for specific information. See the KU Policy Library, FSRR 5.4.3, for more information.

  • Probation and dismissal

    The College and schools set minimum academic grade standards that include academic dismissal. Unless formally readmitted, a student who is dismissed for poor scholarship is not eligible to continue to enroll at KU. A student who has been dismissed may apply for readmission to his or her original school at KU. Contact the appropriate school for current information.

    A student who has been dismissed from one school at KU may apply for admission to a different KU school. Minimum grade-point average requirements for admission and readmission vary.

    Applications for readmission are available in the KU Office of Admissions, KU Visitor Center, 1502 Iowa St., Lawrence, KS 66045-7576, 785-864-3911, adm@ku.edu.

    International students are readmitted through the ISSS Undergraduate Admissions Office, 1450 Jayhawk Blvd., Room 17, Lawrence, KS 66045-7518, U.S.A., 785-864-2616, issapps@ku.edu.

    Students may be dismissed for academic misconduct.

    See your school's Regulations page in the online catalog for specific policies on probation and dismissal: CLAS Regulations, Arts Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations.

  • Repetition of courses

    If a student takes a course at KU, receives a D or F in the course, enrolls in and repeats the course at KU, the new grade may be used in place of the original grade in calculating the grade-point average, subject to the following limitations:

    1. The course must be numbered 000-299.
    2. The grade of D or F cannot be the result of an academic misconduct determination.
    3. The grade recalculation happens by default.
    4. The original grade remains on the transcript, although it will not be used to calculate the grade-point average.
    5. Students may have a grade replaced no more than 5 times, meaning a student may retake 5 courses, or 1 course 5 times, or any combination. Multiple retakes of a course are discouraged but not explicitly prohibited. The time and date of registration of the second (repeat) enrollment is used to determine the limit of 5 repeat courses for grade replacement.

    See the KU Policy Library, University Senate Rules and Regulations, Article II, Section 2.2.8, for further information.

    Students who receive a grade of Incomplete in a course should not re-enroll in that course.

  • Required work in residence

    No baccalaureate degree is granted to a student who has not completed at least 30 semester credit hours of residence courses at KU. No exceptions are granted. Furthermore, to earn a baccalaureate degree from KU, you must complete the last 30 hours of credit for the degree by resident study. You may petition your dean for a waiver.

  • Residence credit

    Residence credit includes all KU course work offered in the Schedule of Classes. Independent Study courses taken through Continuing Education count as residence credit. College-level course work includes only courses numbered 100 and above.

  • Student academic concerns (grievances)

    A student who has difficulties with a course, a complaint, or a grievance about a particular instructor is urged to discuss the problem in a timely fashion with the instructor. If the student feels awkward or uncomfortable doing this, he or she should see the chair of the instructor’s department, or if necessary, the dean’s office. The chair or dean brings the matter to the instructor’s attention, preserving the student’s anonymity, if so requested. The University Ombuds Office, 785-864-7261, and the Academic Achievement and Access Center, 785-864-4064, also offer confidential assistance with academic concerns.

  • Student academic creations (intellectual property)

    All enrolled students are subject to the Board of Regents and KU Intellectual Property Policies. The ownership of student works submitted in fulfillment of academic requirements remains with the creator(s). By enrolling in the institution, the student gives it a nonexclusive royalty-free license to mark on, modify, retain the work as required by the process of instruction, or otherwise handle the work as set out in the institution’s Intellectual Property Policy or in the course syllabus. The institution does not have the right to use the work in any other manner without the written consent of the creator(s).

  • Student responsibility

    Each student is responsible for conforming with the regulations in this catalog and any others that may be required. Advisers and personnel are available to provide guidance, but each student is responsible for selecting courses that fulfill requirements for the degree sought. Each senior must file an Application for Graduation by the school or department AFG deadline. The Code of Student Rights and Responsibilities is available in the KU Policy Library.

  • Students whose first language Is not English

    The Applied English Center determines the English proficiency level of all non-native speakers of English and specifies which Applied English Center courses, if any, these students must take to be eligible to enroll in regular KU courses. This requirement applies to all international students, residents, or citizens of the United States, regardless of whether they have attended or graduated from accredited Kansas or other U.S. high schools.

    Enrollment of international students, including transfer students, in academic courses is restricted until English language proficiency is verified. All students from abroad, including students from English-speaking countries, must visit KU’s Applied English Center for verification of English language skills before enrollment.

    All undergraduates must enroll in the appropriate English course in the first semester at KU. Students must maintain continuous enrollment in appropriate English courses, whether these are Applied English Center or Department of English courses, until they have met English proficiency requirements through the Applied English Center and completed all courses in the Department of English required by their degree programs.

  • Study time

    The faculty assumes that students will spend 2 hours a week studying for each hour in class.

  • Transfer of credit

    A transfer student must complete a minimum of 30 credit hours in residence at KU before receiving a bachelor’s degree. See your school's Regulations page in the online catalog for specific information about transfer of credit: CLAS Regulations, Arts Regulations, Allied Health Regulations, Architecture Regulations, Business Regulations, Education Regulations, Engineering Regulations, Journalism Regulations, Music Regulations, Nursing Regulations, Pharmacy Regulations, Social Welfare Regulations.

    Evaluation of credit

    KU is flexible in accepting transfer credit if the courses to be transferred were of an academic nature and were taken at colleges and universities that are regionally accredited. International colleges and universities must be officially recognized by the Ministry of Education in their countries for students to receive transfer credit. Courses that are vocational, technical, remedial, or medical (except KU Medical Center programs) do not transfer.

    CredTran is a transfer course equivalency system that lists more than 2,200 colleges and universities from which KU has accepted transfer courses in the past. If your school or course is not listed, your evaluation will be completed when you are admitted to KU.

    Program sheets for many KU programs are prepared for each Kansas community college and the Metropolitan Community College district of Kansas City, Missouri. A student from one of these community colleges should consult a program sheet to determine how courses will transfer to KU. These sheets are available from community college counselors or the KU Office of Admissions, KU Visitor Center, 1502 Iowa St., Lawrence, KS 66045-7576, 785-864-3911, adm@ku.edu.

    KU adheres to the Board of Regents articulation agreement between Regents’ institutions and Kansas community colleges.

    Submit applications for admission with the appropriate transcripts to the Office of Admissions. International students should submit applications and transcripts to the Office of International Undergraduate Admissions. An official evaluation of how courses transfer is made after the student is admitted.

    For transcripts to be official, they must be mailed from the college or university directly to KU. Faxed transcripts cannot be used to evaluate transfer credit.

    Policy on transfer credit

    All transferred courses are recorded on the student’s academic record. Where necessary, course titles are changed to agree with KU course titles. Transfer courses do not appear in detail on the academic transcript. Courses completed at other institutions are applied toward graduation requirements in accordance with the policies of the schools.

    The Faculty Senate Rules and Regulations provide that, to be accepted, the courses must be from an institution accredited by the North Central Association or another regional accrediting agency of similar standing. For credit from a U.S. institution that is not accredited by an acceptable regional agency, the Faculty Senate Rules and Regulations allow acceptance based on the practices of the leading university in the state where the institution is located.

  • Withdrawal from a course (dropping a course)

    This information is subject to change. Specific dates and updates are listed each semester in the Schedule of Classes. The complete policy appears in the KU Policy Library, University Senate Rules and Regulations, Article II, 2.2.5.

    Withdrawal (drop) policies for all students

    • Each semester or term is divided into three periods.
    • The deadlines for irregular-length courses are adjusted according to the length of the course. Contact the Student Records Center, Strong Hall, 1450 Jayhawk Blvd., Room 151, Lawrence, KS 66045-7518, 785- 864-4423, for specific dates.
    • Refund dates differ from the dates for canceling and withdrawing from a course.
    • During the first period, all schools and colleges allow students to cancel a course. A canceled course does not appear on the student’s academic record.
    • During the second period, the student must follow the withdrawal procedures of the College or the school in which he or she is enrolled. A grade of W appears on the student's transcript. The grade appears on the student's academic record but is not used in computing the grade-point average. It is the student's responsibility to meet withdrawal deadlines.
    • During the third period, a student cannot withdraw from a course. The course grade is determined by the student’s overall academic performance.
    • Drops or withdrawals are official as of the date they are entered by the student online or as of the date they are presented in person—and the request is entered in the Student Records Database—to the Student Records Center in 151 Strong Hall on the Lawrence campus, to the Edwards Campus reception desk in Overland Park, or to the Office of the Registrar on the KU Medical Center campus. It is the responsibility of the student to submit the drop card by the required deadline.

    Specific requirements are listed by semester in the Schedule of Classes.

  • Withdrawal from the university (dropping all courses)

    See the current Schedule of Classes for drop and refund dates.

    Students can cancel or withdraw from all their classes online. Sign on to Enroll & Pay and navigate to Drop/Withdraw All Classes. All classes dropped before the beginning of a term are identified “Cancel.” All classes dropped from the first day through the 60th day of classes each semester (30th day in summer session) are identified “Withdraw.”

    On or after the first day of classes, the online withdrawal process is not available to the following students:

    • Pharmacy students
    • Undergraduate engineering students
    • Undergraduate architectural engineering students
    • Applied English Center students
    • Students enrolled in short courses that are less than 5 days in duration or in a short course that has passed the withdrawal deadline for the semester

    On or after the first day of classes, students in the categories above must begin the withdrawal process in the academic school in which they are enrolled. The procedure is not complete until the student has submitted the withdrawal form in person to the Student Records Center, 151 Strong Hall, Lawrence campus.

    KU Medical Center students should contact the Office of the Registrar.

    The Academic Achievement and Access Center and the Emily Taylor Women’s Resource Center also offer help with the withdrawal decision and process.

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University’s programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.