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SECTION I: Introduction & Overview

Last Revision: 02/23/06

Greeting & Acknowledgments

I would like to thank those that helped me in the creation of this manual.  It is my hope that both the novice and the advanced user will find this manual an invaluable resource.

In the beginning,
there was naught and advisors and deans were distraught.
From the void, came a light and it was good.
The light took on a form,
and the advisors and deans gazed upon it with fear and wonder.
The form came into being,
and the light shined forth across campus and came to be known as ARTS.
The deans and advisors came and looked
into the light and said, "eh, it'll do."--and ARTS was born.

Preface

Although every effort has been made to insure the accuracy of this text, the possibility of some misinformation or of a typo appearing does exists due to the vast amount of information that is presented and detailed.  Therefore, if the reader finds any such mistake, please correct it in your copy of the manual and notify the ARTS support team.

The ARTS support team at present is:

Mark Pickerel, ARTS Administrator/Systems Analyst, e-mail: mpickerel@ku.edu
Paul Farran, Co-Administrator, e-mail: pfarran@ku.edu

Our other pertinent information is as follows:

Phone #: 785-864-5440/785-864-5507
37 Strong Hall
Lawrence, KS 66045

Feel free to contact us regarding any ARTS related problem by whatever means of communication that are available to you.

Assumptions

This manual assumes the reader is familiar with DOS- and Windows-based machines.  In this context, familiar means knowledge of the file structure, basic Windows operations, and a grasp of basic Windows and/or terminology.  For some chapters and other advanced sections, the reader will need to know what makes up an academic requirement, its role in degree programs, and the elements that requirements are composed of. The reader will need to understand how to use a text editor and its basic commands.  The reader may need to understand how to use Adobe Acrobat, which must be used to view any PDF (Portable Document Format), including this manual.  The software for Adobe Acrobat can be downloaded from www.adobe.com.
Finally, the reader should be knowledgeable of the PeopleSoft Student Administration database system (known throughout this manual as "SAKU"), its general structure, how to access and use the various screens, and what information it contains.

Conventions

For the entirety of this manual when referring to the key it will be synonymous with the key.  Unless otherwise stated, the key should be pressed after entering commands or text into a field.  Highlighted portions of any menu within the ARTS interface refer to the portion being selected by the user.

Mouse Convention: "Click" means click on the left mouse button unless "Right-Click" is specified.  "Double-Click" is always specified.

The acronym KUID, which stands for "Kansas University IDentification", should be interpreted as meaning an individual KUID number.  The KUID and PeopleSoft emplid are different IDs, and ARTS can run forms with either ID.  However, the PeopleSoft emplid is the only ID used in EFS and in creating personal requirements.

Term Convention: The PeopleSoft term format is CYYM, where the C stands for the century, the YY stands for the last two digits of the year, and M stands for the one-digit month, which is 2 (Spring), 6 (Summer), or 9 (Fall).  Century is explained below:

  • 1-This is the 1700"s (1700-1799).
  • 2-This is the 1800's (1800-1899).
  • 3-This is the 1900's (1900-1999).
  • 4-This is the 2000's (2000-2999).

Here are a few example terms:

3999 represents Fall of 1999.  The "3" stands for the 1900's, the "99" stands for 1999, and the last "9" stands for Fall.
4022 represents Spring of 2002.  The "4" stands for the 2000's, the "02" stands for 2002, and the last "2" stands for Spring.