Academic graduation requirements as set up and maintained by a given school
or Student Information Systems as requested by that school, and an editor to
maintain said requirements.
Flexible templates for manipulating advising reports and the requirements that
may print on them. The configuration of each of these templates is controlled by
each school.
A concise one- to two-page advising report produced from the above templates
that usually contains:
A student’s demographic information (name, address, phone)
Academic requirements and the courses that plug in
Previous degrees a student has completed from SAKU
Various GPA’s and hours counts as specified by the school
Complete chronological course listing with term and cumulative GPA’s
The ability to run batches of these reports by creating and maintaining a list of
student ID’s.
Two companion databases (called EFS for Electronic Folder System and GDS
for Graduate Database System) that have 100,000+ students in them, past and
present. These databases contain:
Some basic information about the student imported from ARTS, and a
way to temporary force a different student plan for 7 days
Correspondence course information (course, begin and completion dates)
entered by CLAS.
Petitions, Transfer Evaluation, Incompletes, and New Repeat Policy
student tracking (used exclusively by CLAS)
Individual memos about the student as entered by advisors. These memos
can be merged into ARTS forms if desired.
Special “NOTE” courses that can be used to satisfy a requirement, add or
remove hours from requirements, or simply make notes in the course
listing
Individual specialized requirements that can be created for a student and
used for requirements in which the student hand-picks the courses that go
in them (i.e. Journalism “Block-3”)
Test scores that are not in SAKU, like Praxis tests
(School of Education)
Graduate school applicant information
Master’s degree and Doctoral (thesis/dissertation titles and various
progress information)
A Web-based interface for running ARTS forms called eARTS ( http://www.artsform.ku.edu )that
allows students to generate their own ARTS forms and also select a different
ARTS form based on major-shopping. A Web Advisor pilot for faculty and staff
use at http://www.webadvisor.ku.edu is in development and has about 40 users
presently.
A heads-up Graduation Check interface that CLAS graduation advisors use.
A “Report Wizard” that allows a user to run reports based on the ARTS daily
extract, and select students by program, plan, level, and enrolled term.
